BOARD OF REGENTS

TABLE OF CONTENTS

Minutes of May 25, 2006............................................................................................. 1-19

MINUTES

Thursday, May 25, 2006, 2:00 p.m.

Board of Regents of Oklahoma Colleges

Administrative Office

3555 NW 58^th, Suite 320

Oklahoma City, Oklahoma

I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

The Board of Regents of Oklahoma Colleges met in special session at 2:10 p.m., May 25, 2006, at the Regional University System of Oklahoma Administrative Office, 3555 NW 58^th, Suite 320, Oklahoma City, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State, May 18, 2006, and a copy of the Agenda posted by 2:00 p.m., May 23, 2006 in compliance with the Open Meeting Act.

II. CALL TO ORDER AND REGENTS’ ROLL CALL

Chair Holloway called the meeting to order. Roll call established the presence of a quorum with seven Regents present.

Ann Holloway, Chair, Position 7

Mark Stansberry, Vice Chair, Position 8

Belva Howard, Secretary, Position 2

Harold Jackson, Regent, Position 1

Jan Gordon, Regent, Position 4

Richard Ryerson, Regent, Position 6

Sandy Garrett, Regent, Position 9

II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

R. #326 – EXCUSE ABSENT REGENTS

Regent Howard made the motion, seconded by Regent Gordon, to excuse Regents Joe Anna Hibler, Position 3 and Mickey Thompson, Position 5.

Voting for the motion: Regents Howard, Gordon, Jackson, Ryerson, Stansberry, Garrett, Holloway

Voting against the motion: None

GUESTS

Kathryn Jones, Executive Director, Higher Education Alumni Council of

Oklahoma (HEACO), Oklahoma City, Oklahoma

Janet Cunningham, Executive Vice President, Northwestern Oklahoma State

University, Alva, Oklahoma

Steve Valencia, Associate Vice President for University Relations, Northwestern

Oklahoma State University, Alva, Oklahoma

Tom Fagan, Vice President for Administration and Finance, Southwestern

Oklahoma State University, Weatherford, Oklahoma

Steve Kreidler, Executive Vice President for Administration and Finance,

University of Central Oklahoma, Edmond, Oklahoma

Raymond Johnson, Interim Vice President for Fiscal Affairs, East Central

University, Ada, Oklahoma

OTHERS PRESENT

University Presidents

Bill Cole, President, East Central University, Ada, Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah, Oklahoma

Paul Beran, President, Northwestern Oklahoma State University, Alva, Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford,

Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

Board Administrative Staff

Sheridan McCaffree, Executive Director

Charlie Babb, General Counsel

Pat Shiflett, Executive Assistant

III. CONSENT DOCKET

Regent Stansberry made the motion, seconded by Regent Ryerson, to approve the following items listed on the consent docket:

A. MINUTES OF PREVIOUS MEETING

R. #327 - MINUTES OF APRIL 21, 2006

R. #328 – MINUTES OF MAY 3, 2006

B. ACADEMIC AFFAIRS COMMITTEE REPORT

(Attachment A, Pages 34-184)

1. R. #329 – NORTHWESTERN OKLAHOMA STATE UNIVERSITY

Program Review - Bachelor of Arts program reviews for History and Political Science.

2. R. #330 - SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

New Program Proposal for a Bachelor of Science in Exercise Science.

3. R. #331 – SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

Online Programs

Bachelor of General Studies degree program online; and

Master of Science in Occupational Safety and Health

4. R. #332 – NORTHEASTERN STATE UNIVERSITY

a. Program Modifications:

· Art, B.A.

· Art, B.A. Ed.

· Business Administration, B.B.A.

· School Counseling, Post Master Certificate

· School Counseling, M.Ed.

· Counseling Psychology, M.S.

· Criminal Justice, B.S.

· English, B.A. Ed.

· Geography, B.A.

III. CONSENT DOCKET (Continued)

B. ACADEMIC AFFAIRS COMMITTEE REPORT

4. R. #332

a. Program Modifications:

· Native American Studies, B.A.

· Mass Communication, B.A.

· Management, B.B.A.

· Music, B.A.

· Psychology, B.A.

· Criminal Justice, M.S.

· Speech-Language Pathology, B.S.

· Social Work, B.S.W.

· American Studies, M.A.

· Management Information System, B.B.A.

· Bachelor of Technology, B(T)

· Speech-Language Pathology, M.S.

b. New Programs:

· Master of Social Work, M.S.W.

· Visual Communication, B.A.

c. Program Deletion:

· Technology Education, B.S. Ed.

Voting for the motion: Regents Stansberry, Ryerson, Jackson, Howard, Gordon, Garrett, Holloway

Voting against the motion: None

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS

A. BUILDING COMMITTEE REPORT – Chair Richard Ryerson

(Attachment B, Pages 185-203)

Regent Ryerson made the motion, seconded by Regent Howard, to approve the following building items submitted by Southwestern Oklahoma State University, Northwestern Oklahoma State University, Southeastern Oklahoma State University, University of Central Oklahoma and Northeastern State University:

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS

A. BUILDING COMMITTEE REPORT

1. Southwestern Oklahoma State University

R. #333 – ROOF REPLACEMENTS

Bid and award roof replacements for the University Conference Center and small gym addition of the Field House. The budget for these projects is estimated at $185,000. (E & G and/or other capital funds)

2. Northwestern Oklahoma State University

R. #334 – SUBLEASE – CITY OF WOODWARD

Finalize the sublease with the City of Woodward for the Woodward Campus of Northwestern Oklahoma State University.

R. #335 – WALKING TRAIL EASEMENT

Walking trail easement to the City of Alva for the installation of a sidewalk/bicycle trail.

3. Southeastern Oklahoma State University

a. R. #336 – UPGRADE NETWORK INFRASTRUCTURE MCCURTAIN COUNTY BRANCH CAMPUS

Emergency approval granted by Regent Ann Holloway to bid and award a contract to upgrade the network infrastructure (fiber/copper cable) at the McCurtain County Branch Campus. Cost not to exceed $200,000. (E&G Fund 290)

b. R. #337 – CAMPUS MASTER PLAN – FY 2007

Fiscal Year 2007 Campus Master Plan for Capital Improvements Projects to be forwarded to the Oklahoma State Regents for Higher Education for approval and submission to the State Long Range Planning Commission.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. BUILDING COMMITTEE REPORT

4. University of Central Oklahoma

Projects

a. R. #338 - PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING - PROJECT #1200013 - FINAL COMPLETION

Final Completion of the Robinson/Thompson Gardens Project with Greenturf, Inc. as completed April 17, 2006. The total cost of the contract is $72,276.32. Board approved the project January 2005. (R#131) (R#132) (Private Gift)

b. R. #339 - HOWELL HALL RENOVATION – PROJECT #1200010 - INCREASE IN FUNDING

Increase funding in the amount of $65,000 for the Howell Hall Renovation Project Room 118. The revised project budget is $125,000. Board approved $60,000 on June 16, 2005. (R#291) (FY 07 Section 13 Offset Funds and E&G Funds)

c. R. #340 - HOWELL HALL SCIENCE LABORATORIES PROJECT #1200010 –RENOVATION, PHASE II

Fund, design, bid and award contract to the lowest responsible bidder for Science Laboratory renovation Phase II, Room 302. The project budget is $200,000. (E&G Funds)

d. R. #341 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING - PROJECT #1200013 – PARKING LOT IMPROVEMENTS

Fund, design, bid and award contract to the lowest responsible bidder for Parking Lot #10 and 11 Improvements. The project budget is $150,000. (Auxiliary Funds)

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. BUILDING COMMITTEE REPORT

4. University of Central Oklahoma

Projects

e. R. #342 - HEALTH & SAFETY PROJECTS #1200060

CAMPUS LIGHTENING DETECTION AND ALARM SYSTEM

Fund, design, bid and award contract to the lowest responsible bidder for Campus Lightening Detection and Alarm System. The project budget is $30,000. (Federal Grant and Student Facility Fees)

5. Northeastern State University

a. R. #343 – PROPERTY PURCHASE

Purchase approximately 2 acres at 401 Crafton for a maximum price of $125,000. This property is adjacent to the Intramural field and directly across the street from our current baseball and softball fields. (Section 13/New College Funds)

b. Campus Master Plan Update

1) New Projects

a) R. #344 - CAMPUS LANDSCAPING, OUTDOOR ART AND COURTYARDS PROJECT #4850067

Add a project specifically for the improvement of landscaping on campus, location of art projects to enhance utilization of outdoor areas, and the addition of courtyards in areas which are conducive to student gatherings. The project is estimated at approximate $500,000. (Section 13/New College funds and donations)

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. BUILDING COMMITTEE REPORT

5. Northeastern State University

b. Campus Master Plan Update

1) New Projects

b) R. #345 - BROKEN ARROW FITNESS TRAIL

PROJECT #4850068

Add a project to create a Fitness Trail on the Broken Arrow Campus. The Health and Kinesiology department will assist in the development of this trail which will include multiple stations for specific cardiology and fitness exercises and fitness information for the trail participants. Lighting will also be included with this project. The project is estimated at approximately $400,000. (Student Facility and Activity Fees)

c) R. #346 - TAHLEQUAH CAMPUS CLASSROOM BUILDING PROJECT #4850069

Add a project for the construction of a new multi-purpose classroom building on the Tahlequah campus. This project is seen as a long term need as the growth of the student population continues. We foresee the need for a multi-story facility of approximate 60,000 square feet. The project cost is estimated at $12,000,000. (Future State dollars as the funding source)

d) R. #347 - BROKEN ARROW STUDENT CENTER - PROJECT #4850070

Add a project for the construction of a new multi-purpose Student Center on the Broken Arrow campus. This project is seen as a long term need as the growth of the student population continues.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. BUILDING COMMITTEE REPORT

5. Northeastern State University

b. Campus Master Plan Update

1) New Projects

d) R. #347

We anticipate the need for a facility to accommodate the support services necessary for a campus the size of Broken Arrow. We believe a facility of approximately 50,000 square feet would be needed at a cost of approximately $10,500,000. (Future Student Fee Revenue Bonds would be the funding source)

2) Deleted Projects

a) R. #348 - PERFORMANCE ENERGY PROJECT #4850010

This project is in the final punch list phase and will be completed by the end of this fiscal year. We are already experiencing surprising energy savings through this project.

b) R. #349 - INDOOR ATHLETIC FACILITY PROJECT #4850065

As noted at previous meetings, this project has been successfully completed.

3) Project Changes

a) R. #350 - BROKEN ARROW CAMPUS PHASE I - PROJECT #4850050

Increase this project $3,000,000, from $26,000,000 to $29,000,000.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. BUILDING COMMITTEE REPORT

5. Northeastern State University

b. Campus Master Plan Update

3) Project Changes

a) R. #350

This will allow NSU to complete the original Phase I campus areas which were left in shelled condition during the original construction. Areas to be addressed include the auditorium, office space, banquet facilities and food service facilities in Building A, classroom and faculty office/conference space in Building B, and renovation of the areas located in Phase I which will be moving to the new facilities. (Statewide Higher Education Bond Issue of 2005 Funds)

b) R. #351 - SHAWNEE STREET COMPLEX RENOVATION - PROJECT #4850051

Increase this project $300,000, from $1,250,000 to $1,550,000. This has been an annual project to renovate this facility. This year we anticipate renovation of the lobby and restroom facilities and renovation of the upstairs annex complex for office and classroom needs. (Section 13 Offset Funds)

c. R. #352 - RENOVATION & REPAIR FOR BUILDINGS, CLASSROOMS, AND OFFICES PROJECT #4850045

Increase this project $2,750,000, from $8,250,000 to $11,000,000. We plan to utilize an additional $3,000,000 of University funds in concert with the $7,000,000 made available through the Statewide Higher Education Bond Issue of 2005.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. BUILDING COMMITTEE REPORT

5. Northeastern State University

b. Campus Master Plan Update

3) Project Changes

c. R. #352

We also plan an additional $1,000,000 will be generated from outside donations. This project will help offset the deferred maintenance which has accumulated for our aging academic buildings. Buildings considered within the project include Education, Business and Technology, Seminary Hall, the Library, HPE, Financial Aid, Haskell, and the Journalism Building. The additional amounts will be funded through Section 13/New College Funds, Student Infrastructure Fees, and private donations.

d) R. #353 - UNIVERSITY SIGNAGE

PROJECT #4850056

Increase this project $150,000, from $100,000 to $250,000 to increase the signage available in parking lots, building identification, and directional signage. Section 13/New College Funds and Student Infrastructure Fees)

Voting for the motion: Regents Ryerson, Howard, Jackson, Gordon, Stansberry, Garrett, Holloway

Voting against the motion: None

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. AUDIT & FINANCE COMMITTEE REPORT – Regent Mark Stansberry

1. R. #354 – TRANSITIONAL AUDITS

Regent Stansberry made the motion, seconded by Regent Ryerson, to approve transitional audits, to be completed by June 30, 2006, for:

a. Bill Cole, President, East Central University, retirement effective June 30, 2006.

b. Paul Beran, President, Northwestern Oklahoma State University, resignation effective June 30, 2006.

Voting for the motion: Regents Stansberry, Ryerson, Jackson, Howard, Gordon, Garrett, Holloway

Voting against the motion: None

2. Status report on new 2 year audit plan.

Regent Stansberry stated that Kathleen Shannonhouse, Chief Audit Executive, and Mike Gibson, Cole & Reed, are working on the development of the 2 year audit plan. Information has been requested from the business officers and the external auditors. The proposed plan will be presented to the Board at the June 2006 meeting to allow inception by July 1, 2006.

3. Status report on expanding audit coverage to include information technology systems.

Regent Stansberry reported that Kathleen Shannonhouse, Chief Audit Executive, and Mike Gibson, Cole & Reed, are developing the information technology (IT) auditing proposals. Information has been requested from the business officers and the external auditors. The proposed plan will be presented at the June 2006 Board meeting.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. SYSTEM ADVANCEMENT COMMITTEE REPORT – Co-Chairs Mark Stansberry and Glen D. Johnson (Attachment C, Pages 204-206)

1. RUSO name change

President Johnson reported that Governor Henry signed Senate Bill No. 1956 modifying the name of the Board of Regents of Oklahoma Colleges to the Regional University System of Oklahoma (RUSO) effective July 1, 2006.

The committee recommends changing the RUSO website, stationery, etc. to reflect the Regional University System of Oklahoma’s (RUSO) name, consistent with the new law.

2. RUSO legislative reception

The consensus of the committee was that the legislative reception received positive feedback, was well attended and the legislative reception should be held again in early May 2007 at the same location. The total attendance this year was 101 versus 126 last year. The cost for the facility and catering was $5,116.08.

3. Presentation to the Oklahoma State Regents for Higher Education

The recommendation of the committee is to request that the Oklahoma State Regents for Higher Education place the RUSO presentation on their September 14, 2006 meeting agenda.

4. Reception with the Oklahoma State Regents for Higher Education

The committee recommends the OSRHE reception be held on the evening of Wednesday, September 13, 2006 if the RUSO presentation is made at the state regents meeting on September 14, 2006.

5. RUSO legislative agenda

President Johnson updated the Board on the progress of the state budget process at the Capitol including issues relating to the state income tax cut, higher education funding and possible tuition increases.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. SYSTEM ADVANCEMENT COMMITTEE REPORT

6. R. #355 – AD HOC SYSTEM ADVANCEMENT COMMITTEE

Regent Stansberry made the motion, seconded by Regent Ryerson, to approve an ad hoc System Advancement Committee. The ad hoc committee will report to the standing System Advancement Committee. This ad hoc committee is to be composed of two representative citizens who are nominated by each president. The nominations will be presented to the System Advancement Committee for recommendation and approval by the Board.

Voting for the motion: Regents Stansberry, Ryerson, Jackson, Howard, Gordon, Garrett, Holloway

Voting against the motion: None

D. PERSONNEL COMMITTEE REPORT – Regent Belva Howard

(Attachment D, Pages 207-225)

1. RUSO administrative staff evaluations

Regent Howard stated that the RUSO administrative staff evaluations have been completed and that the evaluations are very positive.

2. R. #356 - RUSO ADMINISTRATIVE JOB DESCRIPTIONS

Regent Howard made the motion, seconded by Regent Gordon, to approve the RUSO administrative job descriptions.

Voting for the motion: Regents Howard, Gordon, Jackson, Ryerson, Stansberry, Garrett, Holloway

Voting against the motion: None

V. PRESIDENTS’ RECOMMENDATIONS

The order of the agenda changed to item V-E

E. R. #357 - NORTHEASTERN STATE UNIVERSITY

Regent Garrett made the motion, seconded by Regent Ryerson, for approval of the President’s Recommendations for Northeastern State University as presented by President Williams:

(Attachment E, Pages 226-230)

Voting for the motion: Regents Garrett, Ryerson, Jackson, Howard, Gordon, Stansberry, Holloway

Voting against the motion: None

The order of the agenda resumed.

A. R. #358 - NORTHWESTERN OKLAHOMA STATE UNIVERSITY

Regent Howard made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for Northwestern Oklahoma State University as presented by President Beran. (Attachment F, Pages 231-233)

Voting for the motion: Regents Howard, Gordon, Jackson, Ryerson, Stansberry, Garrett, Holloway

Voting against the motion: None

B. R. # 359 - EAST CENTRAL UNIVERSITY

Regent Gordon made the motion, seconded by Regent Garrett, for approval of the President’s Recommendations for East Central University as presented by President Cole:

(Attachment G, Pages 234-236)

Voting for the motion: Regents Gordon, Garrett, Jackson, Howard, Ryerson, Stansberry, Holloway

Voting against the motion: None

President Cole updated the Board on fund raising efforts regarding the Hallie Ford Fine Arts Center and various gifts from ECU alumni.

Board Chair Holloway commended President Cole for the outstanding job he has done regarding fund raising.

V. PRESIDENTS’ RECOMMENDATIONS (Continued)

C. R. #360 - UNIVERSITY OF CENTRAL OKLAHOMA

Regent Howard made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for the University of Central Oklahoma as presented by President Webb.

(Attachment H, Pages 237-245)

Voting for the motion: Howard, Gordon, Jackson, Ryerson, Stansberry, Garrett, Holloway

Voting against the motion: None

President Webb also congratulated President Cole for his fund raising efforts over the years stating that President Cole has set a high standard for the universities to meet.

D. R. #361 – SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

Regent Ryerson made the motion, seconded by Regent Stansberry, for approval of the President’s Recommendations for Southwestern Oklahoma State University as presented by President Hays. (Attachment I, Pages 246-250)

Voting for the motion: Regents Ryerson, Stansberry, Jackson, Howard, Gordon, Garrett, Holloway

Voting against the motion: None

E. NORTHEASTERN STATE UNIVERSITY

This item follows IV-D on the agenda.

F. R. #362 - SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

Regent Gordon made the motion, seconded by Regent Garrett, for approval of the President’s Recommendations for Southeastern Oklahoma State University as presented by President Johnson. (Attachment J, Pages 251-253)

V. PRESIDENTS’ RECOMMENDATIONS (Continued)

F. R. #362

Voting for the motion: Regents Gordon, Garrett, Jackson, Howard, Ryerson, Stansberry, Holloway

Voting against the motion: None

Board Chair Holloway congratulated President Johnson on his upcoming induction into the Oklahoma Hall of Fame for 2006. The induction ceremony will be held November 16, 2006, at the Renaissance Tulsa Hotel & Convention Center in Tulsa, Oklahoma.

VI. PRESIDENTS’ COUNCIL REPORT – President Paul Beran

No report.

VII. EXECUTIVE DIRECTOR’S REPORT

No report.

VIII. CHAIR’S REPORT

R. #363 – AD HOC COMMITTEE

Regent Stansberry made the motion, seconded by Regent Howard, to approve an ad hoc committee to study the current funding formula used by the OSHRE in comparison to other states’ funding’ formulas. The members are:

ECU, Raymond Johnson, Interim Vice President for Fiscal Affairs

NSU, Kim Cherry, Vice President for Administration

NWOSU, Deena Fisher, Dean, Woodward Campus

SEOSU, Ross Walkup, Vice President for Business Services

SWOSU, John Hays, President

UCO, Steve Kreidler, Executive Vice President for Administration & Finance

Voting for the motion: Regents Stansberry, Howard, Jackson, Gordon, Ryerson, Garrett, Holloway

Voting against the motion: None

IX. REGENTS’ COMMENTS AND ANNOUNCEMENTS

None

X. NEW BUSINESS

None

XI. R. # 364 - EXECUTIVE SESSION

At 3:10 p.m. Regent Ryerson made the motion, seconded by Regent Stansberry, to go into Executive Session to discuss:

1. Pursuant to 25 O.S. § 307 (B) (1), hiring of the President of Northwestern Oklahoma State University.

2. Pursuant to 25 O.S. §307 (B) (1), discuss the salaries of the administrative office staff – Executive Director, General Counsel, Chief Audit Executive, Staff Auditor, Finance Officer, Executive Assistant and Administrative Assistant.

Voting for the motion: Regents Ryerson, Stansberry, Jackson, Howard, Gordon, Garrett, Holloway

Voting against the motion: None

XII. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION

The Board reconvened in public session at 4:30 p.m. No action was taken regarding items discussed in Executive Session.

XIII. R. #365 – ADJOURNMENT

Regent Stansberry made the motion, seconded by Regent Gordon, to adjourn the meeting at 4:30 p.m.

Voting for the motion: Regents Stansberry, Gordon, Jackson, Howard, Ryerson, Garrett, Holloway

Voting against the motion: None

Submitted by:

_______________________________ ________________________________

Ann Holloway Belva Howard

Chair Secretary

Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.

The next regular meeting of the Regional University System of Oklahoma is scheduled for 9:00 a.m. June 15, 2006, University of Central Oklahoma, Edmond, Oklahoma.

BOARD OF REGENTS

OF

SPECIAL BOARD MEETING

May 25, 2006