OKLAHOMA COLLEGES
MINUTES
Southeastern
TABLE
OF CONTENTS
Minutes of April 21, 2006............................................................................................ 1-27
MINUTES
Friday, April 21, 2006, 9:00 p.m.
Southeastern
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents
of Oklahoma Colleges met in regular session at 9:00 a.m., April 21, 2006, at
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Chair Holloway called the meeting to order. Roll call established the presence of a quorum with seven Regents present.
Ann Holloway, Chair, Position 7
Mark Stansberry, Vice Chair, Position 8
Belva Howard, Secretary, Position 2
Joe Anna Hibler, Regent, Position 3
Jan Gordon, Regent, Position 4
Mickey Thompson, Regent, Position 5
Richard Ryerson, Regent, Position 6
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
R. #244 – EXCUSE ABSENT REGENTS
Regent Stansberry
made the motion, seconded by Regent Howard, to excuse Regent Sandy Garrett,
Position 9.
Voting for the motion:
Regents Stansberry, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway
Voting against the motion: None
GUESTS
Richard Rafes,
President Elect,
Claudia San
Pedro, Director, Office of State Finance,
Steve Kelley, Legislative Liaison, Regional University System of Oklahoma,
Grady
Pennington,
Southeastern
Richard Ayers,
Director for University Advancement,
Sharon Robinson,
Vice President for Student Services,
Jeff Hale,
Assistant Vice President for Academic Affairs,
Alan Burton, Assistant Director of Public Information and Special Events,
Southeastern
Dan Hoke,
Photographer/Graphic Designer,
Ann Haycock, Assistant Vice President for Information Technology, Academic
Affairs, Southeastern
Douglas McMillian, Associate Vice President for Academic
Affairs/Graduate
Dean, Southeastern
University,
Wayne Janoe,
Student Government, Southeastern
Michael Davis,
Student Government, Southeastern
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
GUESTS
Kim Cherry, Vice President for Administration, Northeastern
University,
Tom Fagan, Vice President for Administration
and Finance, Southwestern
Janet Cunningham, Executive Vice President.
Northwestern
University,
OTHERS PRESENT
University Presidents
Bill Cole, President,
Larry Williams,
President, Northeastern
Paul Beran,
President, Northwestern
Glen Johnson, President,
Southeastern
John Hays, President, Southwestern
Roger Webb, President,
Board Administrative Staff
Charlie Babb, General Counsel
Pat Shiflett, Executive Assistant
III. CONSENT DOCKET
Regent Ryerson
made the motion, seconded by Regent Howard, to approve the following items
listed on the consent docket:
A. MINUTES
OF PREVIOUS MEETING
R. #245 -
MINUTES OF FEBRUARY 16, MARCH 10-11, AND APRIL 3, 2006
III. CONSENT DOCKET (Continued)
B. ACADEMIC AFFAIRS COMMITTEE REPORT - Regent
Joe Anna Hibler
(Attachment A, Pages 49-80)
1. R. #246 – NORTHEASTERN
Action
taken by the National Association of Schools of Music relative to
accreditation.
2. R.
#247 - SOUTHWESTERN
Action taken by the
American Music Therapy Association relative to the accreditation of the
Bachelor of Music in Music Therapy degree program that is offered at SWOSU.
3. R.
#248 – NORTHWESTERN
Program option addition of Curriculum and
Instruction to the Master of Education, Elementary Education and Master of
Education, Secondary Education.
Program Review -
Bachelor of Science program reviews for Biology, Chemistry, and Speech and
Theatre.
Voting for the motion:
Regents Ryerson, Howard, Hibler, Gordon, Thompson, Stansberry, Holloway
Voting
against the motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT –
Chair Richard Ryerson
(Attachment B, Pages 81-111)
Regent Ryerson made the motion, seconded by Regent Howard, to approve
the following building item submitted by
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT
1. Northwestern
R. #249
– SECTION 13 AND NEW COLLEGE FUNDS
Allocation
and Allotment from Section 13 and
Physical Plant
Major
repairs and renovation for various
campus
buildings to include exterior $130,000
door replacement and stairwell painting
Curbing and paving of additional South
Hall parking lot 40,000
TOTAL $170,000
Voting
for the motion: Regents Ryerson,
Howard, Hibler, Gordon, Thompson, Stansberry, Holloway
Voting
against the motion: None
2. Northeastern
Regent
Ryerson made the motion, seconded by Regent Hibler, to approve the following
building items submitted by
a. R. #250 – BROKEN ARROW PHASE II
PROJECT #4850057
Expand the scope of this project to include parking areas north of the
new construction and increase the Guaranteed Maximum Price for Oakridge
Builders. This item was originally listed as an alternate to the bid package
and was not exercised because of cost concerns.
The project is estimated to be $500,000. (Statewide
Higher Education Bond Issue of 2005)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING
COMMITTEE REPORT
2. Northeastern
b. R. # 251 - HASKELL
HALL RENOVATION
PROJECT #4850060
Bid and award a contract for the insulation of the hot water and chilled
water piping system of Haskell Hall. The
Physical Plant personnel will remove and reinstall the pipe and the contractor
selected for this project will then provide the insulation for the piping
system. We estimate the cost to be
$45,000.00. (Auxiliary Student Fees)
Voting
for the motion: Regents Ryerson,
Hibler, Howard, Gordon, Thompson, Stansberry, Holloway
Voting
against the motion: None
3. Southeastern
Regent
Ryerson made the motion, seconded by Regent Thompson, to approve the following
building items submitted by
a. R. #252 - GENERAL RENOVATIONS AND REPAIRS
PROJECT #6600800
Solicit bids and award a
contract for the demolition of the Magnolia Apartments located at
b. R. #253 – ARCHITECTURAL SERVICES
Selection process for architect
services on projects funded by the Higher Education Bond Issue 2005.
Voting
for the motion: Regents Ryerson,
Thompson, Howard, Hibler, Gordon, Stansberry, Holloway
Voting
against the motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
4.
Regent
Ryerson made the motion, seconded by Regent Gordon, to approve the following
building items submitted by the
Projects
a. R. #254 - RESIDENCE HALL IMPROVEMENTS
PROJECT
#1200012
Fund,
design, bid and award contract to the lowest responsible bidder for Broncho I
and 2 Balcony, Handrails, Stairs and Landings Repairs and Replacement. The project budget is $200,000. (Auxiliary Funds)
b. R. #255 - HOWELL HALL SCIENCE
LABORATORIES
PROJECT #1200010
Fund, design, bid and award contract to the lowest responsible bidder for Science Laboratories renovations Phase II, Room 154 in Howell Hall Science Lab. The project budget is $200,000. (Section 13 Offset and Private Gifts)
c. R. #256 - ANNUAL CAMPUS CAPITAL MASTER PLAN
Fiscal Year 2007 Campus Master Plan for
Capital Improvements Projects for forwarding to the Oklahoma State Regents for
Higher Education for approval and forwarding to the State Long Range Planning
Commission.
Voting
for the motion: Regents Ryerson,
Gordon, Howard, Hibler, Thompson, Stansberry, Holloway
Voting against the motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
5. Southwestern
Regent
Ryerson made the motion, seconded by Regent Stansberry, to approve the
following building items:
a. R. #257 – GIFT OF LAND
Accept
a gift of land from the SWOSU Foundation. The 11 plus acres of land lies
north and adjacent to the existing 40 acres of land currently owned by the
University on which the North Athletic Complex is situated. We are
planning an additional athletic function on that 11 acre plot. The
Foundation Board meets on April 28th. The gift of land will be considered
at that meeting.
b. R.
#258 – COBB CREEK WATERSHED AGREEMENT
Approval
of the Cobb Creek Watershed agreement.
This 100 year agreement covers
c. R. #259 - CAMPUS
ENERGY IMPROVEMENTS
PROJECT #6650048
Borrow a maximum of $3,000,000 from the OSRHE master lease program to
cover projected energy improvement projects in excess of the $2,000,000
dedicated from the Higher Education Bond Issue of 2005. Funds for the payment of the lease will be
provided by identified utility savings from E&G and Auxiliary funded
buildings.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
5. Southwestern
d. R. #260 - EQUIPMENT
AND
PROJECT
#6650041
Design, bid and construct general
e. R. #261 - ART/THEATRE/FINE ARTS IMPROVEMENTS
PROJECT
#6650051
Design, bid and renovate the existing theatre space in the Science
building to provide additional classrooms, laboratories and research
areas. The budget for this project is
approximately $500,000. (Statewide
Higher Education Bond Issue of 2005)
f. R. #262 -
PROJECT
#6650054
Design an engineering technology building. The budget for this project is approximately
$2,000,000. (Statewide Higher Education Bond Issue of
2005)
This item was amended to approve the design only.
g. R. #263 - FIELD
HOUSE RENOVATION
PROJECT #6650050
Design, bid and renovate the seating area, develop new office areas and
modify existing dressing areas of the Rankin Williams Field House. The
approximate budget for these projects is $200,000. A
major portion of this budget is to be provided by private funds with the
balance being provided by Section 13, 295 and/or Auxiliary funds.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
5. Southwestern
h. R. #264 - ATHLETIC
COMPLEX - PROJECT #6650043
Design, bid and construct press boxes and field lighting systems for the
athletic complex. This is a
continuation of the master plan developed by Meyers
Architecture Plus. A major portion of this $100,000 budget is to
be provided by private funds with the balance being provided by Section 13, 295
and/or Auxiliary funds.
i. R. #265 - FIELD HOUSE RENOVATION AND
ATHLETIC COMPLEX PROJECT #6650050 and #6650043
Meyer
Architecture Plus to continue to work as the architect on the Athletic Master
Plan development.
j. R. #266 - STUDENT
HOUSING RENOVATION
PROJECT
#6650050
Replace
the roof on Stewart Hall at an approximate cost of $75,000. (Auxiliary Funds)
k. R. #267 - STREETS
AND PARKING IMPROVEMENTS
PROJECT
#6650037
Expend approximately $100,000 for street and parking lot improvements. (Section 13, 295 and/or Auxiliary Funds)
Change
Orders
a. R. #268 - MEMORIAL STUDENT UNION
PROJECT #6650023 - TRADE MECHANICAL CONTRACTORS
Change order number 3 – increase in the
amount of $9,942 for additional work in the coffee bar. (Student Facility Fees, Section 13, Auxiliary
Funds)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING
COMMITTEE REPORT
5. Southwestern
Change
Orders
b. R. #269 - MEMORIAL STUDENT UNION
PROJECT #6650023 - TRADE MECHANICAL CONTRACTORS
Change order number 4 – increase in the
amount of $6,376.99 to change drinking fountain piping. (Student Facility Fees, Section 13, Auxiliary
Funds)
c. R. #270 - MEMORIAL STUDENT UNION
PROJECT #6650023 - TRADE MECHANICAL CONTRACTORS
Change order number 5 – decrease in the
amount of $484.25 for existing gas regulator.
(Student Facility Fees, Section 13, Auxiliary Funds)
d. R. #271 - MEMORIAL STUDENT UNION
PROJECT #6650023 - TRADE MECHANICAL CONTRACTORS
Change order
number 6 – increase in the amount of $17,179.53 for additional work on steam
trap, basement piping, water line, floor ducts and return air. (Student Facility Fees, Section 13, Auxiliary
Funds)
e. R. #272 - MEMORIAL STUDENT UNION
PROJECT #6650023 - TRADE MECHANICAL
CONTRACTORS
Change order number 7 – increase in the
amount of $2,108.12 for fire main valve replacement. (Student Facility Fees, Section 13, Auxiliary
Funds)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING
COMMITTEE REPORT
5. Southwestern
Change
Orders
f. R. #273 - MEMORIAL STUDENT UNION
PROJECT #6650023 - TRADE MECHANICAL
CONTRACTORS
Change order
number 8 – increase in the amount of $19,644.70 to replace collapsed storm
drain. (Student Facility Fees, Section
13, Auxiliary Funds)
g. R. #274 - MEMORIAL STUDENT UNION
PROJECT #6650023 - TRADE MECHANICAL
CONTRACTORS
Change order
number 9 – increase in the amount of $4,639.14 to add wall cleanouts, roof
drains and modify chases. (Student
Facility Fees, Section 13, Auxiliary Funds)
h. R. #275 - MEMORIAL STUDENT UNION
PROJECT #6650023 - TRADE MECHANICAL
CONTRACTORS
Change order number 10 – increase in
the amount of $5,688.48 to furnish variable frequency drives for chilled water. (Student Facility Fees, Section 13, Auxiliary
Funds)
i. R. #276 - MEMORIAL STUDENT UNION
PROJECT #6650023 - TRADE MECHANICAL CONTRACTORS
Change order
number 11 – increase in the amount of $3,203.07 to revise the location of
return air ducts and damper. (Student Facility
Fees, Section 13, Auxiliary Funds)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING
COMMITTEE REPORT
5. Southwestern
Change
Orders
j. R. #277 - MEMORIAL STUDENT UNION
PROJECT #6650023 - WILLIAMS ELECTRIC
Change order number 2 – increase in the
amount of $960 for additional floor boxes at reception area. (Student Facility Fees, Section 13, Auxiliary
Funds)
k. R. #278 - MEMORIAL STUDENT UNION
PROJECT #6650023 - WILLIAMS ELECTRIC
Change order
number 3 – increase in the amount of $662 to install additional boxes in lobby. (Student Facility Fees, Section 13, Auxiliary
Funds)
l. R. #279 - MEMORIAL STUDENT UNION
PROJECT #6650023 - WILLIAMS ELECTRIC
Change order
number 4 – increase in the amount of $15,595 to add coffee bar area to project. (Student Facility Fees, Section 13, Auxiliary
Funds)
m. R. #280 - MEMORIAL STUDENT UNION
PROJECT #6650023 - WILLIAMS ELECTRIC
Change order
number 5 – increase in the amount of $4,092 to relocate elevator feed. (Student Facility Fees, Section 13, Auxiliary
Funds)
n. R. #281 - MEMORIAL STUDENT UNION
PROJECT #6650023 - WILLIAMS ELECTRIC
Change order
number 6 – increase in the amount of $1,828 for temporary fire alarm in “U”
Grill area. (Student Facility Fees, Section
13, Auxiliary Funds)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING
COMMITTEE REPORT
5. Southwestern
Change
Orders
o. R. #282 - MEMORIAL STUDENT UNION
PROJECT #6650023 - WILLIAMS ELECTRIC
Change order number 7 – increase in the
amount of $989 to relocate first floor lighting. (Student Facility Fees, Section 13, Auxiliary
Funds)
p. R. #283 - MEMORIAL STUDENT UNION
PROJECT #6650023 - WILLIAMS ELECTRIC
Change order
number 8 – increase in the amount of $1,832 to install circuit for relocated
elevator equipment room. (Student
Facility Fees, Section 13, Auxiliary Funds)
Voting
for the motion: Regents Ryerson, Stansberry,
Howard, Hibler, Gordon, Thompson, Holloway
Voting against
the motion: None
B. AUDIT & FINANCE COMMITTEE REPORT – Regent Joe Anna Hibler
(Attachment C, Pages 112-123)
1. R.
#284 – THREE MONTH AUDIT PLAN
Regent Hibler made the motion, seconded by Regent Gordon, for approval
of the attached 3 month audit plan with the understanding that the plan will
need to be modified to allow the chief audit executive to devote some time to
the development of the new 2 year audit plan.
Voting
for the motion: Regents Hibler,
Gordon, Howard, Thompson, Ryerson, Stansberry, Holloway
Voting
against the motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. AUDIT
& FINANCE COMMITTEE REPORT
2. R.
#285 – AMENDMENT TO THE AGREEMENT FOR CONSULTING SERVICES
Regent
Hibler made the motion, seconded by Regent Ryerson, to amend the Agreement for
Consulting Services with Mike Gibson of Cole and Reed as follows:
a. Mike Gibson will
assist the chief audit executive in developing a new 2 year audit plan which
incorporates his second written recommendation which is attached to the
agenda. Specifically, that
recommendation is to identify areas of high risk and focus more on risk
management, control and governance, rather than strictly financial and
compliance.
b. Mike Gibson will
assist the chief audit executive in developing a plan to expand audit coverage
to include information technology systems and to develop a request for
proposals to outsource the information technology audits.
c. Increase
the cap on the consulting fee in the amount of $5,000.00.
Voting
for the motion: Regents Hibler,
Ryerson, Howard, Gordon, Thompson, Stansberry, Holloway
Voting
against the motion: None
C. SYSTEM ADVANCEMENT COMMITTEE REPORT – Co-Chairs Mark Stansberry and Glen D. Johnson (Attachment D, Pages 124-126)
1. Report
on RUSO name change.
The House of Representatives and Senate has
approved authorizing the Regional University System of Oklahoma to be known as
the Regional University System of Oklahoma (RUSO) and the bill has been sent to
the Governor for his signature.
2. Dr.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. SYSTEM ADVANCEMENT COMMITTEE REPORT
3. The legislative reception will be held on Wednesday, May 3,
2006, 5:00 to 8:00 p.m. at the
4. The reception with the Oklahoma State Regents for Higher
Education will be held on May 25, 2006 at the Quail Creek Country Club. The time will be announced at a later date.
5. RUSO legislative agenda (See Attachment
D, Page)
The Board Chair declared a break at 10:10 a.m. The meeting
reconvened at 10:20 a.m.
D. PERSONNEL COMMITTEE REPORT – Regent Belva Howard
(Attachment
E, Pages 127-128)
Regent Howard reported on the following
items.
1. The committee reviewed the process
regarding administrative staff evaluations and they will be completed by the
May 2006 meeting.
2. The committee reviewed the job
descriptions for the administrative staff and plan to make additional revisions
and finalize them at the May 2006 meeting.
3. The committee requests that the
presidents update their goals and objectives and send the reports to the
administrative office by May 10, 2006.
E. POLICY & PROCEDURES COMMITTEE REPORT
– Regent Jan Gordon
Regent Gordon stated that the RUSO
Administrative Office Employee Handbook is a work in progress and will be
presented to the Board at a future meeting.
V. INFORMATIONAL
PRESENTATION – A HISTORICAL LOOK AT
Claudia San Pedro, Director, Office
of State Finance
VI. PRESIDENTS’ RECOMMENDATIONS
A. R.
#286 - SOUTHEASTERN
Regent Howard made the motion, seconded by
Regent Gordon, for approval of the President’s Recommendations for
Voting
for the motion: Regents Howard, Gordon,
Hibler, Thompson, Ryerson, Stansberry, Holloway
Voting
against the motion: None
B. R.
#287 - NORTHWESTERN
Regent Gordon made the motion, seconded by Regent Ryerson,
for approval of the President’s Recommendations for
Voting
for the motion: Regents Gordon,
Ryerson, Howard, Hibler, Thompson, Stansberry, Holloway
Voting against the motion: None
President Beran commended
Regent Ryerson for spearheading a very successful Woods County Economic
Development Summit recently. The summit
was hosted by
C. R.
# 288 -
Regent
Thompson made the motion, seconded by Regent Gordon, for approval of the
President’s Recommendations for
Voting
for the motion: Regents Thompson,
Gordon, Howard, Hibler, Ryerson, Stansberry, Holloway
Voting against the motion: None
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
C.
President Cole invited
Dr. Richard Rafes, President Elect to make comments to the Board. Dr. Rafes thanked the Board for the
opportunity to attend the Board meeting and said that he is honored to be named
as president of
D. R.
#289 -
Regent Howard
made the motion, seconded by Regent Ryerson, for approval of the President’s
Recommendations and the following change orders for the
Change
Orders
1. R. #290 - PARKING,
SIDEWALKS, LIGHTS AND LANDSCAPING
PROJECT #1200013 - GREENTURF INC.
Change Order #1 for an increase in the amount of $1,541.33. Robinson/Thompson Gardens to replace damaged irrigation lines not properly located on the job site. Board approved the project January 2005. (Private Funds)
2. R.
#291 - PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING
PROJECT #1200013 - GREENTURF INC.
Change Order #2 - an increase of 30 days. Robinson/Thompson Gardens - to allow for a hard freeze before trees are planted. Board approved the project January 2005. (Private Funds)
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
D.
Change
Orders
3. R. #292 - PARKING,
SIDEWALKS, LIGHTS AND LANDSCAPING
PROJECT #1200013 - GREENTURF INC.
Change Order # 3 - an increase of 60 days. Robinson/Thompson Gardens to allow for a hard freeze before trees are planted. Board approved the project January 2005. (Private Funds)
4. R. #293 - MAX CHAMBERS LIBRARY
RENOVATION PROJECT
PROJECT #1200047 - J. L. WALKER
CONSTRUCTION, INC.
Change
order #1 for an increase of 30 days to compensate for late delivery of owner
installed materials. Board approved the
project April 2005. (E&G, Section 13 and Offset, Library Facility Fee
Funds)
5. R.
#294 - MAX CHAMBERS LIBRARY RENOVATION PROJECT
PROJECT #1200047 - J. L. WALKER
CONSTRUCTION, INC.
Change Order # 1 – for an increase of 29
days for door hardware changes to comply with
Voting
for the motion: Howard, Ryerson,
Hibler, Gordon, Thompson, Holloway
Voting
against the motion: None
Regent Stansberry was not present for the
vote.
E. R.
#295 – SOUTHWESTERN
Regent Ryerson
made the motion, seconded by Regent Hibler, for approval of the President’s
Recommendations and the following change orders for
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
E. SOUTHWESTERN
Change
Orders
1. R. #296 - MEMORIAL STUDENT UNION - PROJECT #6650023 - CITY GLASS
Change order number 9 – increase in the
amount of $364.24 to close-in previously undisclosed areas. (Student Facility Fees, Section 13, Auxiliary
Funds)
2. R.
#297 - MEMORIAL
STUDENT UNION - PROJECT #6650023
Change order number 1 – increase in the
amount of $1,300 for additional masonry.
(Student Facility Fees, Section 13, Auxiliary Funds)
3. R. #298 - MEMORIAL STUDENT UNION
- PROJECT #6650023
Change order number 2 – increase in the
amount of $6,016 for additional brick.
(Student Facility Fees, Section 13, Auxiliary Funds)
4. R.
#299 - MEMORIAL
STUDENT UNION - PROJECT #6650023
H K & S IRON
Change order number 2 – increase in the
amount of $890 for low balcony wall changes.
(Student Facility Fees, Section 13, Auxiliary Funds)
5. R. #300 - MEMORIAL STUDENT UNION - PROJECT #6650023
ALLIED STEEL CONSTRUCTION
Change order number 2 – increase in the
amount of $2,900 to shorten beams. (Student Facility
Fees, Section 13, Auxiliary Funds)
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
E. SOUTHWESTERN
Change
Orders
6. R. #301 - MEMORIAL STUDENT UNION
- PROJECT #6650023
ALLIED STEEL CONSTRUCTION
Change order number 3 – increase in the
amount of $1,885 for new steel and modify existing. (Student Facility Fees, Section 13, Auxiliary
Funds)
7. R. #302 - MEMORIAL STUDENT UNION
- PROJECT #6650023
HANSEN MILLWORK
Change order number 1 – increase in the
amount of $2,720 for millwork on second floor offices added to project. (Student Facility Fees, Section 13, Auxiliary
Funds)
8. R. #303 - MEMORIAL STUDENT UNION
- PROJECT #6650023
H & W PLASTERING
Change order number 1 – decrease in the
amount of $1,120 for reducing plaster soffitts.
(Student Facility Fees, Section 13, Auxiliary Funds)
9. R. #304 - MEMORIAL STUDENT UNION - PROJECT #6650023
H & W PLASTERING
Change order number 2 – increase in the
amount of $366 to extend plaster wall to new ceiling height. (Student Facility Fees, Section 13, Auxiliary
Funds)
10. R. #305 - MEMORIAL STUDENT UNION -
PROJECT #6650023 - ABS WOOD
Change order number 1 – decrease in the
amount of $30 to change two doors to slab doors. (Student Facility
Fees, Section 13, Auxiliary Funds)
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
E. SOUTHWESTERN
Change
Orders
11. R. #306 - MEMORIAL STUDENT UNION -
PROJECT #6650023
CONSTRUCTION BUILDING
SPECIALTIES
Change order number 2 – increase in the
amount of $1,306 to change door hardware.
(Student Facility Fees, Section 13, Auxiliary Funds)
12. R. #307 - MEMORIAL STUDENT UNION -
PROJECT #6650023
CITY GLASS (CMS BID
CONTRACT)
Change order number 1 – increase in the
amount of $4,264.23 to change door configuration. (Student Facility Fees, Section 13, Auxiliary
Funds)
13. R. #308 - MEMORIAL STUDENT UNION -
PROJECT #6650023
CITY GLASS (CMS BID
CONTRACT)
Change order number 2 – increase
in the amount of $1,466.30 to provide and install five mapes panels. (Student Facility Fees, Section 13, Auxiliary
Funds)
14. R. #309 - MEMORIAL STUDENT UNION -
PROJECT #6650023
NEMECEK INTERIORS
Change order number 1 – increase in the
amount of $4,980 to extend furr-downs in lobby. (Student Facility Fees, Section 13, Auxiliary
Funds)
15. R. #310 - MEMORIAL STUDENT UNION -
PROJECT #6650023
NEMECEK INTERIORS
Change order number 2 – increase in the
amount of $2,784 for changes for new wall and doors. (Student Facility Fees, Section 13, Auxiliary
Funds)
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
E. SOUTHWESTERN
Change
Orders
16. R. #311 - MEMORIAL STUDENT UNION -
PROJECT #6650023
NEMECEK INTERIORS
Change order number 3 – increase in the
amount of $935 to change door location.
(Student Facility Fees, Section 13,
Auxiliary Funds)
17. R. #312 - MEMORIAL STUDENT UNION -
PROJECT #6650023
NEMECEK INTERIORS
Change order number 4 – increase in the
amount of $1,680 to change restroom wall chase. (Student Facility Fees, Section 13, Auxiliary
Funds)
18. R. #313 - MEMORIAL STUDENT UNION -
PROJECT #6650023
NEMECEK INTERIORS
Change order number 5 – increase in the
amount of $1,800 to change staircase enclosure. (Student Facility Fees, Section 13, Auxiliary
Funds)
19. R. #314 - MEMORIAL STUDENT UNION -
PROJECT #6650023
NEMECEK INTERIORS
Change order number 6 – decrease in the
amount of $375 to change acoustic ceiling.
(Student Facility Fees, Section 13, Auxiliary Funds)
20. R. #315 - MEMORIAL STUDENT UNION -
PROJECT #6650023
QUALITY INTERIORS
Change order number 1 – increase in the
amount of $2,981 to add painting for coffee bar area. (Student Facility Fees, Section 13, Auxiliary
Funds)
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
E. SOUTHWESTERN
Change
Orders
21. R. #316 - MEMORIAL STUDENT UNION -
PROJECT #6650023
QUALITY INTERIORS
Change order number 2 – increase in the
amount of $489 for increased painting at elevator equipment location. (Student Facility
Fees, Section 13, Auxiliary Funds)
22. R. #317 - MEMORIAL STUDENT UNION -
PROJECT #6650023
QUALITY INTERIORS
Change order number 3 – increase in the
amount of $609 for additional finishing added offices on second floor. (Student Facility Fees, Section 13, Auxiliary
Funds)
23. R. #318 - MEMORIAL STUDENT UNION -
PROJECT #6650023
SIMPLEX GRINNELL
Change order number 1 – increase in the
amount of $2,506 to add coffee bar area.
(Student Facility Fees, Section 13, Auxiliary Funds)
24. R. #319 - MEMORIAL STUDENT UNION -
PROJECT #6650023
SIMPLEX GRINNELL
Change order number 2 – increase in the
amount of $1,090 for relocation of elevator equipment room. (Student Facility Fees, Section 13, Auxiliary
Funds)
Voting
for the motion: Regents Ryerson,
Hibler, Howard, Gordon, Thompson, Holloway
Voting
against the motion: None
Regent Stansberry was not present for the
vote.
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
F. R.
#320 - NORTHEASTERN
Regent Hibler
made the motion, seconded by Regent Howard, for approval of the President’s
Recommendations and the following change order for
Change
Order
R. #321 -
PROJECT #4850047
Change
Order No. 2 – decrease in the amount of $5,289.00. The changes requested
include electrical requirements - $43.00; foundation slab extensions - $1,396;
retaining wall, sidewalk and curb revisions – ($10,126); additional piping
supports - $1,137; and additional locks for casework and mobile research carts
- $2,261. (Revenue Bonds, Facility Fees, Technology
Fees)
Voting
for the motion: Regents Hibler,
Howard, Gordon, Thompson, Ryerson, Holloway
Voting against the
motion: None
Regent Stansberry was not present for the
vote.
VII. PRESIDENTS’ COUNCIL REPORT –
No report.
VIII. EXECUTIVE DIRECTOR’S
REPORT
A. The RUSO website is in the process of
being updated to comply with the State of
B. Enrollment Report Spring 2006
(Attachment M, Pages 228-234)
C. Out-of-State Travel Reports (Attachment N,
Pages 235-242)
VIII. EXECUTIVE
DIRECTOR’S REPORT
D. Status Report on Administrative Office
Sheridan McCaffree reported on the following items:
1. The Executive Director is working with Dr. Frank Waxman, Oklahoma State Regents for Higher Education, on a technology transfer intellectual property system which will benefit the regional universities through cost savings and centralized administration.
2. The Executive Director stated that she is working on the RUSO retreat and will provide additional information at the May meeting.
IX. CHAIR’S REPORT
Regent Holloway made the following remarks to the Board:
· Expressed appreciation to President Johnson and his staff for their hospitality.
·
The RUSO retreat will be in conjunction with
the July 2006 Board meeting at
· Congratulated Regent Jan Gordon on her reappointment to the Board.
·
Expressed appreciation to President Williams for
allowing Vice President
R. #322 –
RESOLUTION
Regent Gordon made the motion,
seconded by Regent Thompson, to approve the resolution for
Voting
for the motion: Regents Gordon,
Thompson, Howard, Hibler, Ryerson, Stansberry, Holloway
Voting against
the motion: None
XI. NEW BUSINESS
None
XII. ADJOURNMENT
The meeting adjourned at 11:35 a.m.
Submitted by:
_______________________________ ________________________________
Ann Holloway Belva Howard
Chair Secretary
Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.
The
next regular meeting of the Regional University System of Oklahoma is scheduled
for 9:00 a.m. May 19, 2006, Regional University System of Oklahoma
Administrative Office,