BOARD OF REGENTS

IV. REPORT OF RUSO COMMITTEE PROCEEDINGS (Continued)

A. BUILDING COMMITTEE REPORT

2. SOUTHEASTERN OKLAHOMA STATE UNIVERSTIY

b. R. # 123 –MASTER LEASE PROGRAM

It is recommended that the Board approve this item as the Capital Bond Purchase Reimbursement Resolution allowing Southeastern Oklahoma State University to proceed with the project prior to the availability of funds. Under federal guidelines, a reimbursement allocation is a designated use of bond proceeds to pay an expenditure which was previously paid from sources other than bond proceeds.

According to Internal Revenue Code, section 1.150-2, certain preliminary original expenditures related to capital projects may be reimbursed from bond proceeds if the Board declares the intent to do so in a formal resolution. This item will serve as the formal resolution for reimbursement of core operating funds expended on the purchase approved or the Capital Bond Program.

3. NORTHEASTERN STATE UNIVERSITY

a. R. # 124-REPAIRS AND RENOVATIONS TO CAMPUS BUILDINGS PROJECT #4850061

Request approval to increase the project by $500,000 to a total of $1,000,000. (Section 13, New College and Section 13 Offset Funds)

b. R. #125-CONSTRUCTION MANAGER AGENCY

AGREEMENT

NSU requests permission to accept proposals and award a contract for an Agency Construction Manager to oversee the renovation of several academic and auxiliary buildings. Approval of this item was amended to require the prior approval of the Building Committee Chair for the award of the contract.

IV. REPORT OF RUSO COMMITTEE PROCEEDINGS (Continued)

A. BUILDING COMMITTEE REPORT

3. NORTHEASTERN STATE UNIVERSITY

c. R. #126- ADDENDUM- FACILITIES AND SERVICES AGREEMENT

4. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

a. R. # 127-CAMPUS ENERGY IMPROVEMENTS –

PROJECT #6650048

Request approval of the following as the Bond Purchase Program Reimbursement Resolution allowing Southwestern Oklahoma State University to proceed with this project prior to the availability of funds (OSRHE Master Lease Program):

The Board approval of this item will serve as the formal resolution for reimbursement of core operating funds expended on the projects approved for the Bond Program. Under federal guidelines, a reimbursement allocation is a designated use of bond proceeds to pay an expenditure which was previously paid from sources other than bond proceeds. According to Internal Revenue Code, Section 1.150-2, certain preliminary original expenditures related to capital projects may be reimbursed from bond proceeds if the Board declares the intent to do so in a formal resolution. This item will serve as the formal resolution for reimbursement of core operating funds expended on purchase approved for the OSRHE Master Lease Purchase Program.

b. Change Orders

Request approval of the following change orders for this construction project:

IV. REPORT OF RUSO COMMITTEE PROCEEDINGS (Continued)

A. BUILDING COMMITTEE REPORT

1) R. # 128-WELLNESS CENTER- PROJECT #6650016-LANDMARK CONSTRUCTION

(Student Facility Fee)

a) Change order 34-increase in the amount of $20,596.53 for University requested changes including additional sidewalks and light fixtures.

4. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

b. Change Orders

1) R. # 129 –WELLNESS CENTER-PROJECT #6650016-LANDMARK CONSTRUCTION

(Student Facility Fee)

b) Change order 35-increase in the amount of $1,816 for paving repairs for the fire line.

c) Change order 36-decrease in the amount of $62,176 for expenditures associated with exceeding the contract completion date.

2) R. # 130 - MEMORIAL STUDENT CENTER-PROJECT#6650023 SIMPLEX-GRINNELL

(Student facility, Section 13 and Auxiliary Funds)

Request approval of the following change orders for this renovation project:

IV. REPORT OF RUSO COMMITTEE PROCEEDINGS (Continued)

A. BUILDING COMMITTEE REPORT

4. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

a) Change order 5-increase in the amount of $2,015 for correction of clerical error on previous change.

b) Change order 6-increase in the amount of $417 for additional alarm.

5. UNIVERSITY OF CENTRAL OKLAHOMA

a. R. # 131 –SPORTS COMPLEX PROJECT #1200032

Request for approval for Final Completion of the East Side Stadium Parking Lot Repairs with Diversified Construction of Oklahoma, Inc., as complete September 31, 2006. The total cost of the contract is $82,824.00. The board approved the project June, 2003. (R# 219) (Student Facility Fees, Private Funds, Rental Revenue)

b. R. # 132 –HEALTH AND SAFETY PROJECT # 1200060

Fund, design and award contract to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery Construction Contractor, for the repair and replacement of major electrical panels in Thatcher Hall, Lillard Administration building and Howell Hall. The project budget is $300,000. (Section 13 Offset and E&G Funds)

c. R. # 133 –HEALTH AND SAFETY PROJECT # 1200060

Fund, design and award contract to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery Construction Contractor, for the Communications Broadcast Studio Renovations. The Project budget is $100,000. (E&G Funds)

IV. REPORT OF RUSO COMMITTEE PROCEEDINGS (Continued)

A. BUILDING COMMITTEE REPORT

d. R. # 134 –LAND PURCHASE-HIGHLAND PARK

ADDITION

Request approval for purchase of land described as “East ½ of lots 18-22 of the Highland Park Addition, Oklahoma County, Oklahoma, whose street address is 903 E. Ayers, Edmond, Oklahoma” for use in future campus expansion. Total estimated cost is $58,000. (E&G Funds)

Voting for the motion: Regents Hibler, Ryerson, Holloway, Garrett, Stansberry

Voting against the motion: None

B. POLICY & PROCEDURES COMMITTEE REPORT – Regent Ann Holloway (Attachment C, Pages 62-67)

R. # 135-RUSO POLICY MANUAL REVISIONS

Regent Holloway made the motion, seconded by Regent Garrett to approve the attached revisions to Chapter 5 of the RUSO Policy Manual.

Voting for the motion: Regents Hibler, Ryerson, Holloway, Garrett,

Stansberry

Voting against the motion: None

R. # 136- RUSO SUPPLEMENTAL RETIREMENT PLAN

AMENDMENT

Request approval of the amendment to the RUSO Supplemental

Retirement Plan for Active Employees with a date of employment

prior to July 1, 1995 (a).

Voting for the motion: Regents Hibler, Ryerson, Holloway, Garrett,

Stansberry

Voting against the motion: None

IV. REPORT OF RUSO COMMITTEE PROCEEDINGS (Continued)

C. SYSTEM ADVANCEMENT COMMITTEE – Co-Chairs Ann Holloway and Glen D. Johnson (Attachment D, Pages 68-69)

President Johnson reported that the System Advancement Committee discussed the following items:

1. Legislative agenda for 2007

· OSRHE to request $171 million in new money for higher education.

· Independent funding source for OHLAP.

· Funding TRS.

· Parameters of Art in Public Places Act.

2. RUSO Oklahoma Centennial event.

· Regent Stansberry has received donations of $32,500 to underwrite the event.

· The Communicators Council and Sheridan McCaffree will continue to work on this with the System Advancement Committee. Emergency approval from the Board chair will be requested as needed prior to the January meeting.

3. Presentation and reception with Oklahoma State Regents for Higher Education.

R.# 137- RUSO AGENCY SPECIAL ACCOUNT

Regent Holloway made the motion, seconded by Regent Hibler to

authorize the administrative office to create an agency special

account for funds donated for the RUSO centennial event and other

events.

Voting for the motion: Regents Hibler, Ryerson, Holloway, Garrett,

Stansberry

Voting against the motion: None

IV. REPORT OF RUSO COMMITTEE PROCEEDINGS (Continued)

D. AUDIT & FINANCE COMMITTEE – Chair Joe Anna Hibler (Attachment E, Pages 70-71)

R. # 138-INFORMATION SYSTEM AUDIT-- PROTIVITI, INC.

Regent Joe Anna Hibler made the motion, seconded by Regent Holloway to award a contract to Protiviti, Inc. for information systems audit services to supplement the internal audit activity.

R. # 139- EXTERNAL AUDIT REPORT, HAVERN, BEHRENS, & HEIM

Regent Joe Anna Hibler made the motion, seconded by Regent

Richard Ryerson to delegate authority to the Chair of the Audit

& Finance Committee to approve the annual External Audit Reports for the year ended June 30, 2006, submitted by Havern, Behrens and Heim, CPA’s, for the six regional universities and the administrative office.

Voting for the motion: Regents Hibler, Ryerson, Holloway, Garrett,

Stansberry

Voting against the motion: None

E. PERSONNEL COMMITTEE – Regent Joe Anna Hibler

R. # 140-STIPEND FOR PAT SHIFLETT

Regent Joe Anna Hibler made the motion, seconded by Regent Ann Holloway to approve a stipend in the amount of $1000 for Pat Shiflett in recognition of her service to the Board.

Voting for the motion: Regents Hibler, Ryerson, Holloway, Garrett,

Stansberry

Voting against the motion: None

V. INFORMATIONAL PRESENTATION-REVIEW OF STATE REVENUES AND EXPENDITURES AFTER 2002 SHORTFALL

Claudia San Pedro, Director, Office of State Finance

VI. PRESIDENTS’ RECOMMENDATIONS

Regent Holloway made the motion, seconded by Regent Joe Anna Hibler,

for approval of the President’s Recommendations for Northwestern

Oklahoma State University as presented by President Cunningham.

(Attachment F, Pages 72-75)

A. R. #141-NORTHWESTERN OKLAHOMA STATE UNIVERSITY

Voting for the motion: Regents Hibler, Ryerson, Holloway, Garrett,

Stansberry

Voting against the motion: None

President Cunningham stated that the groundbreaking ceremonies

for the Woodward campus of Northwestern Oklahoma State

University are scheduled for November 2, 2006.

B. R. # 142- EAST CENTRAL UNIVERSITY

Regent Hibler made the motion, seconded by Regent Ryerson for approval of the President’s Recommendations for East Central University as presented by President Richard Rafes. (Attachment G, Pages 76-85)

Voting for the motion: Regents Hibler, Ryerson, Holloway, Garrett,

Stansberry

Voting against the motion: None

C. R. #143- UNIVERSITY OF CENTRAL OKLAHOMA

Regent Garret made the motion, seconded by Regent Ryerson for approval of the President’s Recommendations for the University of Central Oklahoma as presented by President Webb. (Attachment H, Pages 86-90)

Voting for the motion: Regents Hibler, Ryerson, Holloway, Garrett,

Stansberry

Voting against the motion: None

VI. PRESIDENTS’ RECOMMENDATIONS (Continued)

D. R. # 144- NORTHEASTERN STATE UNIVERSITY

Regent Garrett made the motion, seconded by Regent Ryerson for approval of the President’s Recommendations for Northeastern State University as presented by President Williams. (Attachment I, Pages 91-97)

Voting for the motion: Regents Hibler, Ryerson, Holloway, Garrett,

Stansberry

Voting against the motion: None

E. R. # 145-SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

Regent Garrett made the motion, seconded by Regent Hibler for approval of the President’s Recommendations for Southeastern Oklahoma State University as presented by President Johnson. (Attachment J, Pages 98-101)

Voting for the motion: Regents Hibler, Ryerson, Holloway, Garrett,

Stansberry

Voting against the motion: None

F. R. # 146- SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

Regent Hibler made the motion, seconded by Regent Garrett for approval of the President’s Recommendations for Southwestern Oklahoma State University as presented by President Hays. (Attachment K, Pages 102-151)

Voting for the motion: Regents Hibler, Ryerson, Holloway, Garrett,

Stansberry

Voting against the motion: None

Chair Stansberry thanked President Hays for hosting the Board meeting.

The Southwestern update was moved to the end of the agenda at President Hays’ request.

VII. PRESIDENTS’ COUNCIL REPORT – President Roger Webb

No Report

VIII. EXECUTIVE DIRECTOR’S REPORT

A. Institute for Effective Governance (IEG), Trustees for Better Teachers Conference, November 14, 2006, Kansas City, Missouri

B. Preliminary Enrollment Report-Fall 2006 (Attachment L, Pages 152-169)

C. Out-of-State Travel Reports

D. Status Report on Administrative Office

IX. CHAIR’S REPORT

Chair Stansberry congratulated the presidents on the many activities occurring at all of the campuses especially the many ongoing construction projects related to the recent Higher Education Capitol Bond issues.

X. REGENTS’ COMMENTS AND ANNOUNCEMENTS

XI. NEW BUSINESS

Consideration of any matters not known about or which could not have been reasonably foreseen prior to the posting of the agenda.

VI. F. (The order of the agenda resumed)

SOUTHWESTERN OKLAHOMA STATE UNIVERSITY- Update

· The Chair of the Cheyenne Arapaho Tribal College Board discussed the establishment of the college on the Southwestern Oklahoma State University campus.

· President Hays introduced a new advertising campaign for the Oklahoma City area and western Oklahoma. President Hays discussed future recruitment plans for students and faculty.

· A presentation was given by Doug Misak about the Center for Economic and Business Development.

XII. R. #147-ADJOURNMENT

Regent Ryerson made the motion, seconded by Regent Hibler to adjourn the meeting at 11:35 a.m.

Voting for the motion: Regent Hibler, Ryerson, Holloway, Garrett,

Stansberry

Voting against the motion: None

Submitted by:

__________________________________ _________________________

Mark Stansberry Joe Anna Hibler

Chair Secretary

Minutes approved by the Board of Regents of Oklahoma Colleges this________day

of _________________, ________.

The next regular meeting of the Regional University System of Oklahoma is scheduled for 9:00 a.m. January 19, 2007, East Central University, Ada, Oklahoma.

REGIONAL UNIVERSITY SYSTEM

OF

REGULAR BOARD MEETING

October 27, 2006