BOARD OF REGENTS

TABLE OF CONTENTS

Agenda of May 20, 2005............................................................................................ 1-19

Minutes of May 20, 2005.......................................................................................... 20-47

Attachments to Minutes........................................................................................... 48-252

MINUTES

Friday, May 20, 2005, 9:00 a.m.

Board of Regents of Oklahoma Colleges

Administrative Office

Oklahoma City, Oklahoma

I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

The Board of Regents of Oklahoma Colleges met in regular session at 9:05 a.m., May 20, 2005, Board of Regents of Oklahoma Colleges Administrative Office, 3555 NW 58^th, Suite 320, Oklahoma City, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State, November 18, 2004, and a copy of the Agenda posted by 9:00 a.m., May 19, 2005 in compliance with the Open Meeting Act.

II. CALL TO ORDER AND REGENTS’ ROLL CALL

Board Chair Poag called the meeting to order. Roll call established the presence of a quorum with six Regents present.

Steve Poag, Chair, Position 1

Joe Anna Hibler, Regent, Position 3

Mickey Thompson, Regent, Position 5

Richard Ryerson, Regent, Position 6

Ann Holloway, Regent, Position 7

Mark Stansberry, Position 8

Regents Belva Howard and Jan Gordon arrived at 9:10 a.m.

II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

GUESTS

Dwayne Tate, CPA, Crawford & Associates, Oklahoma City, Oklahoma

Edward Neparko, Oklahoma Conference American Association of University

Professors (AAUP), Weatherford, Oklahoma

Blake Sonobe, Chairman, Chemistry Department, Southwestern

Oklahoma State University, Weatherford, Oklahoma

Kim Cherry, Vice President for Administration, Northeastern State University,

Tahlequah, Oklahoma

Neal Weaver, Director of Institutional Advancement, Northeastern State

University, Tahlequah, Oklahoma

Tom Fagan, Vice President for Administration and Finance, Southwestern

Oklahoma State University, Weatherford, Oklahoma

OTHERS PRESENT

University Presidents

Bill Cole, President, East Central University, Ada, Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah, Oklahoma

Paul Beran, President, Northwestern Oklahoma State University, Alva

Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford,

Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

Board Administrative Staff

Sheridan McCaffree, Executive Director

Charlie Babb, General Counsel

Kathleen Shannonhouse, Director of Internal Auditing

Lynn Griswold, Finance Officer

Pat Shiflett, Administrative Assistant

III. MINUTES OF PREVIOUS MEETING

R. #219 – MINUTES OF APRIL 15 AND MAY 3, 2005

Regent Ryerson made the motion, seconded by Regent Hibler, to approve the minutes of the April 15, 2005 regular meeting and the May 3, 2005 special meeting as corrected.

III. MINUTES OF PREVIOUS MEETING

R. #219

Voting for the motion: Regents Ryerson, Hibler, Howard, Gordon, Thompson, Holloway, Stansberry, Poag

Voting against the motion: None

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS

A. ACADEMIC AFFAIRS COMMITTEE – Chair Mark Stansberry

(Attachment A, Pages 48-148)

Regent Stansberry made the motion, seconded by Regent Thompson, to approve the following Academic Affairs Committee items submitted by East Central University, University of Central Oklahoma, Northwestern Oklahoma State University, Southwestern Oklahoma State University, Northeastern State University, and Southeastern Oklahoma State University:

1. East Central University

a. R. #220 – COMMISSION ON ACCREDITATION FOR HEALTH INFORMATICS AND INFORMATION MANAGEMENT EDUCATION

The Health Information Management program has been awarded continuing accreditation by the Commission on Accreditation for Health Informatics and Information Management Education (CAHIIM).

b. R. #221 – NATIONAL COUNCIL FOR ACCREDITATION OF TEACHER EDUCATION

The Elementary Education program, Special Education program, Early Childhood program and all options in the Master of Education program in the Department of Education have been awarded continuing accreditation by the National Council for Accreditation of Teacher Education (NCATE). The next visit is scheduled for fall 2011.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. ACADEMIC AFFAIRS COMMITTEE

2. University of Central Oklahoma

R. #222 – NEW PROGRAM – MASTER OF SCIENCE IN ATHLETIC TRAINING

Master of Science in Athletic Training - the program was developed by the Department of Kinesiology and Health Studies and has been reviewed through appropriate channels at the university including the college, Academic Affairs, and the President. The proposal has gone through the Letter of Intent process with OSRHE for the University of Central Oklahoma.

3. Northwestern Oklahoma State University

a. R. #223 - PROGRAM MODIFICATION

Program deletion for Bachelor of Arts in Psychology.

b. R. #224 - PROGRAM REVIEW

Bachelor of Science program reviews for Agri-Business, Agriculture Ecology, Accounting, and Business Administration, including five verification letters from the Oklahoma Commission for Teacher Preparation as evidence that Northwestern is in compliance with state and/or national standards.

4. Southwestern Oklahoma State University

a. R. #225 – INTERNATIONAL ASSEMBLY FOR COLLEGIATE BUSINESS EDUCATION

The Southwestern Oklahoma State University School of Business was awarded full accreditation by the International Assembly for Collegiate Business Education (IACBE) on April 8, 2005. The accreditation certificate they presented recognizes the achievement of quality in the academic business programs. Dr. John L. Green, Jr., President of the IACBE notes, “Accreditation is recognition that an educational institution’s academic performance is excellent.”

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. ACADEMIC AFFAIRS COMMITTEE

4. Southwestern Oklahoma State University

b. R. #226 - PROGRAM MODIFICATION

Course requirement change for the Bachelor of Music with Electives in Business.

c. R. #227 - PROGRAM MODIFICATION

Option deletions for the Bachelor of Science in Computer Science.

d. R.#228 - PROGRAM MODIFICATION

Option addition for the Associate in Science in General Studies.

5. Northeastern State University

a. R. #229 - PROGRAM MODIFICATIONS

· Criminal Justice, B.S.

· College Teaching, M.S.

· Master of Business Administration, M.B.A.

· Teaching, M.Ed.

· Accounting and Financial Analysis, M.S.

· Bachelor of Technology, B(T)

b. R. #230 - NEW PROGRAMS

· Master of Science in Health and Kinesiology, M.S.

· Post-Baccalaureate Certificate in Writing Program

Administration

c. R. #231 - PROGRAM DELETIONS

· French Education, B.A.Ed.

· History Education, B.A.Ed.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. ACADEMIC AFFAIRS COMMITTEE

5. Northeastern State University

d. R. #232 - PROGRAM SUSPENSION

· Industrial Operations Management, B.S.

6. Southeastern Oklahoma State University

R. #233 – AGREEMENT WITH CITY OF ATOKA, OKLAHOMA

Authorize the President or his designee to execute the agreement with the City of Atoka, Oklahoma, subject to General Counsel approval, for the management of the public swimming pool by the Southeastern Continuing Education Department for the 2005 summer term.

Voting for the motion: Regents Stansberry, Thompson, Howard, Hibler, Gordon, Ryerson, Holloway, Poag

Voting against the motion: None

B. BUILDING COMMITTEE REPORT – Regent Richard Ryerson

(Attachment B, Pages 149-182)

1. Deferred maintenance survey report.

Regent Ryerson reported that after review of the revised Deferred Maintenance Survey Report, the consensus of the committee was that the information in the report was consistent among the universities.

2. R. #234 –DEFERRED MAINTENANCE SURVEY REPORT

Regent Ryerson made the motion, seconded by Regent Gordon, to approve the revised Deferred Maintenance Survey Report.

Voting for the motion: Regents Ryerson, Gordon, Howard, Hibler, Thompson, Holloway, Stansberry, Poag

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

2. R. #234

Voting against the motion: None

3. Northwestern Oklahoma State University

Regent Ryerson made the motion, seconded by Regent Gordon, to approve the following Building Committee items submitted by Northwestern Oklahoma State University:

a. R. #235 –CAMPUS MASTER PLAN

Updated Campus Master Plan for Fiscal Year 2005-2006.

b. R. #236 – MOTOR POOL BUILDING

PROJECT #5050027

Increase the project cost on the motor pool building from $75,000 to $124,500. The increase is due to a significant amount of site preparation, the increased cost of steel, and upgrades to the project. The additional funding will be provided from auxiliary funds.

c. R. #237 – MOTOR POOL BUILDING

PROJECT #5050027 – CONTRACT AWARD

Award a contract for the motor pool building project to Erikson Steel, Alva, Oklahoma, in the amount of $124,500.

Voting for the motion: Regents Ryerson, Gordon, Howard, Hibler, Thompson, Holloway, Stansberry, Poag

Voting against the motion: None

4. Southeastern Oklahoma State University

Regent Ryerson made the motion, seconded by Regent Stansberry, to approve the following Building Committee items submitted by Southeastern Oklahoma State University:

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

4. Southeastern Oklahoma State University

a. R. #238 – CAMPUS MASTER PLAN

Updated Fiscal Year 2007-2011 Campus Master Plan.

b. R. #239 – SIEMENS BUILDING TECHNOLOGIES PERFORMANCE CONTRACT

Amend the current Performance Contract with Siemens Building Technologies for the inclusion of Phase II of the Performance Contract for an amount not to exceed $7,000,000. (Funding will be Student Union Revenue Bonds, Statewide Higher Education Bond Issue of 2005, Oklahoma State Regents Master Lease Program, and Special Agency Funds)

It is recommended that the Board approve the thirteen projects listed below as the Bond Purchase Program Reimbursement Resolution allowing Southeastern Oklahoma State University to proceed with these projects prior to the availability of funds (Statewide Higher Education Capital Bond Issue of 2005 and State Regents Master Lease Program) Under the Federal guidelines, a reimbursement allocation is a designated use of bond proceeds to pay an expenditure which was previously paid from sources other than bond proceeds.

Project #6600804 HVAC Central System; Building

Infrastructure

Project #6600440 Student Union

Project #6600346 Occupational Safety &

Health/Computer Science Complex

Project #6600391 Academic Support Service Building

Project #6600777 Theatre Building

Project #6600341 Science Building

Project #6600311 Morrison Building

Project #6600770 Henry G. Bennett Library

Project #6600322 Fine Arts Building

Project #6600343 Math Building

Project #6600100 Administration Building

Project #6600800 General Renovations & Repairs

Project #6600316 Athletic Complex

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

4. Southeastern Oklahoma State University

b. R. #239

According to Internal Revenue Code, Section 1.150-2, certain preliminary original expenditures related to capital projects may be reimbursed from bond proceeds if the Board declares the intent to do so in a formal resolution. This item will serve as the formal resolution for reimbursement of core operating funds expended on the purchase approved for the Statewide Higher Education Capital Bond Issue of 2005 and State Regents Master lease Program.

c. R. #240 - SIDEWALKS, ADA RAMPS AND BUILDING ENTRANCES - PROJECT #6600805

Solicit bids and award a contract to repair, replace, and add new sidewalks, ADA ramps, and steps to building entrances. Cost not to exceed $300,000. (Funding: Special Agency Fund 700)

Voting for the motion: Regents Ryerson, Stansberry, Howard, Hibler, Gordon, Thompson, Holloway, Poag

Voting against the motion: None

5. University of Central Oklahoma

Regent Ryerson made the motion, seconded by Regent Howard, to approve the Building Committee items submitted by the University of Central Oklahoma with the following modifications: item 3) change amount to $25,000 to correct a typographical error and item 4) delete this item.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

5. University of Central Oklahoma

a. Projects

1) R. #241 - CAMPUS CAPITAL MASTER PLAN

Fiscal Year 2006 Campus Master Plan for Capital Improvements Projects for forwarding to the Oklahoma State Regents for Higher Education for approval and forwarding to the State Long Range Planning Commission.

2) R. #242 - DRAINAGE IMPROVEMENTS

PROJECT #1200058

Fund, design, bid and award contract to the lowest responsible bidder for the Howell Hall LAB Underground Drainage Improvements pending funding. The Project Budget is $25,000. (E&G Funds)

3) R. #243 - HEALTH AND SAFETY PROJECTS

PROJECT #1200060

Increase funding $25,000 for the Inventory and Receiving Facility. The revised Project Budget is $150,000. The Board approved $125,000 July 1, 2004. (R#109) (Section 13 Funds)

4) MAJOR REPAIRS AND DEFERRED MAINTENANCE - PROJECT #1200027

Increase funding $94,000 for the Hamilton Field House Men’s Locker Room and Training area. The revised Project Budget is $200,000. The Board approved $106,000 April 15, 2005. (R#202) (Section 13 Funds, Private Gifts, E&G Funds)

This item was withdrawn at the request of President Webb.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

5. University of Central Oklahoma

b. Change Order

R. #244 - SPORTS COMPLEX IMPROVEMENTS

PROJECT - #1200032

Ratification of Change Order #2 in the amount of $35,854 for modifications to size of Communications ductbank, change aluminum paint finish, change concrete block size and modify underground pier due to subsurface conflicts, IT conduit revisions, add burnished concrete block to vomitories and delete toilet accessories. Board approved the project June 2003. (R#219) (Student Facility Fees, Private Funds, Rental Revenue)

Voting for the motion: Regents Ryerson, Howard, Hibler, Gordon, Thompson, Holloway, Stansberry, Poag

Voting against the motion: None

6. Southwestern Oklahoma State University

Regent Ryerson made the motion, seconded by Regent Howard, to approve the Building Committee items submitted by Southwestern Oklahoma State University:

a. R. #245 - REVISED CAMPUS MASTER PLAN

b. R. #246 - MEMORIAL STUDENT UNION

PROJECT #6650023

Ratification of the interim approval granted by the Committee Chair and Board Chair to contract with CMS Willowbrook as the Construction Manager for this project.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

6. Southwestern Oklahoma State University

c. R. #247 - STUDENT HOUSING RENOVATION (COOLING TOWER REPLACEMENT FOR OKLAHOMA HALL) PROJECT #6650020

Three bids were received for this project, and it was awarded to R&M Mechanical for $44,243. Board approved project - R. #195, 4-15-05. (Auxiliary Funds)

d. R. #248 – ARCHITECTURAL FIRM SELECTION

Selection of the firm, Meyer Architecture Plus, for the next series of University building projects. The Board approved our request to proceed with the architectural selection process at its October 2004 meeting, R. #72.

e. R. #249 - WELLNESS CENTER - LANDMARK CONSTRUCTION - PROJECT 6650016

Change order number 20 – increase in the amount of $4,188 to replace manual flush valves with automatic valves. (Student Facility Fees)

f. R. #250 - WELLNESS CENTER - LANDMARK CONSTRUCTION - PROJECT 6650016

Change order number 21 - decrease in the amount of $8,888 to remove the aluminum skin on overhang shade. (Student Facility Fees)

g. R. #251 - WELLNESS CENTER - LANDMARK CONSTRUCTION - PROJECT 6650016

Change order number 22 - increase in the amount of $633 to install additional aluminum tube for overhead brace. (Student Facility Fees)

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

6. Southwestern Oklahoma State University

h. R. #252 - WELLNESS CENTER - LANDMARK CONSTRUCTION - PROJECT 6650016

Change order number 23 - decrease in the amount of $55,911 to deduct the installation of the climbing wall from the contractor. (Student Facility Fees)

Voting for the motion: Regents Ryerson, Howard, Hibler, Gordon, Thompson, Holloway, Stansberry, Poag

Voting against the motion: None

7. Northeastern State University

Regent Ryerson made the motion, seconded by Regent Hibler, to approve the Building Committee items submitted by Northeastern State University and to modify items a, b, and c as follows:

a. R. #253 - RENOVATION OF THE SCIENCE BUILDING PROJECT #4850041

Begin the design and bid process for the Science Building Renovation. This project will be funded from the Statewide Higher Education Bond Issue of 2005 ($7,000,000.00) and from Section 13/New College funding ($500,000.00).

b. R. #254 - RENOVATION AND REPAIR OF BUILDINGS AND CLASSROOMS - PROJECT #4850045

Begin the design and bid process for the renovation and repair of buildings and classrooms. This project will be funded from the Statewide Higher Education Bond Issue of 2005 ($7,000,000.00) and from Section 13/New College funding $1,250,000.00). An evaluation of campus needs will be conducted by University personnel and the architect selected to determine the priority of needs and projects to be

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

7. Northeastern State University

b. R. #254

accomplished. We anticipate the projects will include renovation and expansion of the Education Building, renovation of the Library, Business and Technology, Fine Arts, Haskell Annex, Financial Aid, and Gymnasium.

c. R. #255 - BROKEN ARROW CAMPUS PHASE I

PROJECT #4850050

Begin the design and bid process for the completion of Phase I of the Broken Arrow Campus. This project will consist of completion of the East side parking lot, classrooms, offices, Seminar Room, Banquet Facilities, and other areas left in shelled condition. This project will be funded from the Statewide Higher Education Bond Issue of 2005 ($4,972,760.00)

d. R. #256 - HIGHER EDUCATION BOND PURCHASE PROGRAM REIMBURSEMENT RESOLUTION

Bond Purchase Program Reimbursement Resolution allowing Northeastern State University to proceed with the following projects prior to the availability of funds.

Project #4850041 – Renovation of the Science Building

Project #4850058 – Enrollment Management Center

Project #4850050 – Broken Arrow Campus Phase I

Project #4850045 – Renovation and Repair of Buildings

and Classrooms

The Board approval of this item will serve as the formal resolution for reimbursement of operating and other plant funds expended on the projects approved for the Higher Education Bond Program.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

7. Northeastern State University

d. R. #256

Under federal guidelines, a reimbursement allocation is a designated use of bond proceeds to pay for an expenditure which was previously paid from sources other than bond proceeds. According to Internal Revenue Code, Section 1, 150-2, certain preliminary original expenditures related to capital projects may be reimbursed from bond proceeds if the Board declares intent to do so in a formal resolution. This item will serve as the formal resolution for reimbursement of core operating funds expended on purchases for the projects approved for the statewide Higher Education Bond Issue of 2005.

e. R. #257 - FOOTBALL STADIUM REPAIRS AND RENOVATION - PROJECT #4850064

Fund the balance of the contract with Abatement Systems for painting the West side stadium. NSU is funding the portion of the contract which exceeds the funds available from the Tahlequah sales tax initiative. The contract is for approximately $630,984.00 (including an estimate of $56,500.00 for waste material disposal). We are also requesting approval to complete a portion of the project in-house, which includes expansion of the locker rooms for NSU and the high school teams, paint, flooring, plumbing and other mechanical repairs at an estimated cost of $185,500.00. This portion of the project will be funded through Stadium Renovation funds, Student Facility Fees, and Auxiliary Capital funds. (2004 R#250, 2002 R#2).

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

7. Northeastern State University

f. CAMPUS MASTER PLAN UPDATE

1) R. #258 - NEW PROJECT - MULTI-PURPOSE CONVOCATION CENTER, RECREATION CENTER, AND ARENA - PROJECT #4850066

Construction of a new facility to include an arena to accommodate 2,500 to 3,000 spectators for graduation, athletic and performance events. This facility will also house recreational and fitness areas for students, intramural programs and accommodate space for the Health and Kinesiology program. The projected cost of this facility is $30,000,000 and approximately 150,000 square feet.

2) R. #259 - REVISED PROJECT - PROPERTY PURCHASE PROJECT # 4850037

Raise the project amount to $2,000,000.00 from $800,000.00. The University evaluates the purchase of property which will allow the University to expand and provide the space necessary to serve students, faculty, staff and community needs.

3) R. #260 – REVISED PROJECT - HAZARDOUS MATERIAL MANAGEMENT - PROJECT #4850034

Raise the project amount to $750,000.00 from $300,000.00. There will be increased construction and renovation activity that will be taking place in our older buildings as a result of the statewide Higher Education Bond Issue of 2005.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

7. Northeastern State University

f. CAMPUS MASTER PLAN UPDATE

4) R. #261 - DELETED PROJECT - INDOOR ATHLETIC FACILITY - PROJECT #4850065

This project has been completed.

Voting for the motion: Regents Ryerson, Hibler, Howard, Gordon, Thompson, Holloway, Stansberry, Poag

Voting against the motion: None

Regent Sandy Garrett arrived at 9:25 a.m.

C. RUSO SYSTEM PUBLIC RELATIONS AD HOC COMMITTEE

Chair Mickey Thompson (Attachment C, Pages 183-184)

The appropriations status report was presented by President Glen Johnson in the Presidents’ Council Report – Item X.

Regent Thompson stated that an additional 150 brochures were printed after the legislative reception and distributed to all legislators. He expressed appreciation to Dr. Neal Weaver and the staff at Northeastern State University and Northwestern Oklahoma State University for the work on the RUSO System brochure.

R. #262 – RUSO SYSTEM BROCHURES

Regent Thompson made the motion, seconded by Regent Stansberry, to approve a maximum expenditure of $5,000, to be designated for the printing of additional brochures.

Voting for the motion: Regents Thompson, Stansberry, Howard, Hibler, Gordon, Ryerson, Holloway, Garrett, Poag

Voting against the motion: None

The committee recommends that the expenditure of $5,000 be funded by the universities on a pro rata basis.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. RUSO SYSTEM PUBLIC RELATIONS AD HOC COMMITTEE

R. #263 – LEGISLATIVE RECEPTION

Regent Thompson made the motion, seconded by Regent Holloway, to make the legislative reception an annual event.

Voting for the motion: Regents Thompson, Holloway, Howard, Hibler, Gordon, Ryerson, Stansberry, Garrett, Poag

Voting against the motion: None

Regent Thompson expressed appreciation to the Executive Director, Administrative Assistant and the RUSO administrative office staff for their work in planning and coordinating a successful legislative reception.

Regent Thompson and his wife Kym Koch will host a reception in their home at 12117 Quail Creek Road, Oklahoma City for the RUSO Regents and the Oklahoma State Regents for Higher Education on Thursday, May 26, 2005, from 5:30-7:00 p.m.

Regent Poag suggested that the committee explore the possibility of the Board participating in the upcoming Oklahoma Centennial.

D. POLICY & PROCEDURES COMMITTEE REPORT – Chair Jan Gordon

Regent Gordon stated that chapters 1, 2 and 5 are being reviewed and a report will be presented to the Board at the June meeting.

E. ECU PRESIDENTIAL SEARCH COMMITTEE REPORT

Chair Mickey Thompson

Regent Thompson reported on the ECU President Search Committee meeting of May 3, 2005.

R. #264 – ECU PRESIDENTIAL ADVISORY COMMITTEE (Attachment D, Page 185)

Regent Thompson made the motion, seconded by Regent Hibler, to approve the seventeen member ECU Presidential Search Advisory Committee consisting of faculty, administrative staff, students, alumni, community leaders, donors and Regents.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

E. ECU PRESIDENTIAL SEARCH COMMITTEE REPORT

R. #264

Voting for the motion: Regents Thompson, Hibler, Howard, Gordon, Ryerson, Holloway, Stansberry, Garrett, Poag

Voting against the motion: None

Regent Thompson presented the following information regarding a tentative timeline for the ECU presidential search:

· The advisory committee will have an organizational meeting in late summer

· The advisory committee will be requested to comply with a code of ethics which was provided to the Board.

· Town hall and/or stakeholders meetings will be conducted to gather input from faculty, staff, alumni, members of the community regarding qualities of the next president

· The search process will begin in the fall and the Board will conduct interviews after the first of the year

· Announce appointment of a president in February or March 2006

The committee met with Joy Reed Belt, Ph.D. of Joy Reed Belt Search Consultants, Inc. to discuss the range of services offered by a search consultant. The consensus of the committee was not to retain a search consultant at this time.

F. RUSO RETREAT COMMITTEE - Chair Mark Stansberry

(Attachment E, Pages 186-187)

R. #265 – RUSO RETREAT FACILITATOR

Regent Stansberry made the motion, seconded by Regent Holloway, to accept the proposal of Dr. Cathy Trower of the Harvard Graduate School of Education to design and facilitate the Board retreat. The cost for this proposal is $12,000, plus travel expenses.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

F. RUSO RETREAT COMMITTEE

R. #265

Voting for the motion: Regents Stansberry, Holloway, Howard, Hibler, Gordon, Thompson, Ryerson, Garrett, Poag

Voting against the motion: None

The committee recommends that the expenditure of $12,000 plus all associated travel expenses for Cathy Trower, Ph.D., be funded by the universities on a pro rata basis.

R. #266 – RUSO RETREAT DATES

Regent Stansberry made the motion, seconded by Regent Holloway, to delegate the authority to the committee chair to set the new date for the retreat.

Voting for the motion: Regents Stansberry, Holloway, Howard, Hibler, Gordon, Thompson, Ryerson, Garrett, Poag

Voting against the motion: None

R. #267 – RUSO RETREAT VENUE

Regent Stanberry made the motion, seconded by Regent Holloway, to delegate the authority to the committee chair to set the venue for the retreat.

Voting for the motion: Regents Stansberry, Holloway, Howard, Hibler, Gordon, Thompson, Ryerson, Garrett, Poag

Voting against the motion: None

The committee identified the following venue preferences:

a. Oklahoma City Museum of Art

b. Post Oak Lodge (formerly Williams Learning Center)

c. Oklahoma City Zoo

d. The Waterford Hotel

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

G. PERSONNEL COMMITTEE REPORT – Chair Richard Ryerson

(Attachment F, Pages 188-190)

Regent Ryerson presented the following information regarding the Personnel Committee meeting on May 3, 2005 at which the committee:

· Reviewed administrative office staff evaluations

· Evaluated the Executive Director

· Recommended salary increases for each administrative office staff person which are included in the proposed budget

Regent Ryerson reported on the Personnel Committee meeting of May 19, 2005. The committee discussed the following items:

· Benchmarking in relation to presidential job performance and strategic plans for universities and the correlation between the two.

· President Cole will summarize the present state of the university and the needs of the university in the future in his evaluation that is scheduled for October 2005.

H. AUDIT & FINANCE COMMITTEE REPORT – Chair Mickey Thompson

(Attachment G, Pages 191-199)

Dwayne Tate of Crawford & Associates presented the External Quality Assurance Review of Internal Audit.

The committee plans to prepare management responses and recommendations to the Board at a later date.

A. R. #268 – EXECUTIVE SESSION

At 10:20 a.m. Regent Thompson made the motion, seconded by Regent Gordon, to go into Executive Session to discuss:

Pursuant to 25 O.S. §307 (B) (1), discuss the salaries of the administrative office staff – Executive Director, General Counsel, Director of Internal Auditing, Staff Auditor, Finance Officer, Administrative Assistant, and Secretary/Receptionist.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

H. AUDIT & FINANCE COMMITTEE REPORT

A. R. #268

Voting for the motion: Regents Thompson, Gordon, Howard, Hibler, Ryerson, Holloway, Stansberry, Garrett, Poag

Voting against the motion: None

B. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION

The Board reconvened in public session at 11:05 a.m.

The Board Chair declared a break at 11:05 a.m. The meeting reconvened at 11:15 a.m.

R. #269 – RUSO ADMINISTRATIVE OFFICE BUDGET

(Attachment G, Pages 194-199)

Regent Thompson made the motion, seconded by Regent Holloway, to approve the Regional University System of Oklahoma Administrative Office budget as presented in the amount of $938,255.00 for FY-2006.

Voting for the motion: Regents Thompson, Holloway, Gordon, Ryerson, Garrett, Poag

Voting against the motion: None

Regents Howard, Hibler, and Stansberry were not present for the vote.

V. CHAIR’S REPORT

Regent Poag congratulated the Southwestern Oklahoma State University School of Business on receiving full accreditation by the International Assembly for Collegiate Business Education (IACBE).

VI. EXECUTIVE DIRECTOR’S REPORT

Sheridan McCaffree stated that the June meeting will be conducted in the format used last year with three universities presenting their budgets on Thursday and three on Friday. She commented that the deadline for the universities to deliver their budgets to the Oklahoma State Regents for Higher Education is June 10, 2005 and requested that June 10 also be the deadline for having the budgets to the Regents.

VII. INFORMATIONAL PRESENTATION – “CRITICAL PAGES WITHIN A UNIVERSITY BUDGET”

President John Hays presented the following information regarding the general data summary in the budget stating that the data section provides a summary of the budget including:

· Faculty and Staff Salary Data

· Methodology for Compensation Increases

· Salaries of Chief Administrative and Professional Positions

· Changes in Faculty Positions

· Professional Salaries

· Summary of Positions Added and Eliminated

· Course Section and Enrollment Data

· Libraries, Student Services and Research

· Tuition Waivers and Scholarships

· Institutional Response to FY2005 Budget Request

· Revised FY2005 Mandatory Cost Projections

· FY2006 Budget Compared to FY2005 Budget

· Comparative Statements – Auxiliary Operations

· Comparative Statements – Student Activities

President Hays provided comparative data taken from an IPEDS FY2003 report. The data includes the E&G Part I and E&G Part II of the budget, auxiliaries, and others and shows the percentage of operating expenses, research, public service, academic support, student services, institutional support, operation and maintenance of plant, scholarships and fellowships, and auxiliary enterprises of approximately 200 Masters I institutions including the RUSO institutions on the last page.

Regent Hibler provided a list of questions to the Regents and stated that within the budgets there are various percentage allocations, employee raises, carryover funds (reserves), etc., but some pertinent questions that should be addressed to the universities include the following:

VII. INFORMATIONAL PRESENTATION – “CRITICAL PAGES WITHIN A UNIVERSITY BUDGET” (Continued)

1. What drives the budget process at your institution i.e. the strategic plan (long-term approach to the budgeting process) and availability of funds, salary increases, or adding additional faculty or staff (short-term approach to the budgeting process), etc?

2. Based on the current state of the state in terms of support to higher education, how does this impact enrollment management issues at your institution?

3. Of your total educational and general budget part I, how is it funded in terms of state funds, student tuition and fees and other sources on a percentage basis?

4. What are some of the trends you are seeing that might impact your institution over the next 3 to 5 years?

5. What do you see as the greatest needs for your institution over the next 3 to 5 years?

Regent Hibler stated that if Regents have answers to these questions, they have a broad perspective and a better understanding of the overall funding process, needs, and trends of the institutions.

VIII. PRESIDENTS’ RECOMMENDATIONS

A. R. #270 - NORTHEASTERN STATE UNIVERSITY

Regent Gordon made the motion, seconded by Regent Garrett, for approval of the President’s Recommendations for Northeastern State University as presented by President Williams. (Attachment H,

Pages 200-208)

Voting for the motion: Regents Gordon, Garrett, Howard, Hibler, Thompson, Ryerson, Holloway, Stansberry, Poag

Voting against the motion: None

Regent Thompson recognized the retirees for their length of service to Northeastern State University.

President Williams expressed his appreciation to Regents Holloway, Howard, and Gordon for attending commencement.

VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)

A. NORTHEASTERN STATE UNIVERSITY

President Williams informed the Board that Carrie Underwood is one of two finalists on FOX Network’s American Idol and requested that the Board prepare a resolution honoring her.

R. #271 – RESOLUTION

Regent Garrett made the motion, seconded by Regent Howard, for the Executive Director to prepare a resolution honoring Carrie Underwood for her accomplishments on American Idol.

Voting for the motion: Regents Garrett, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Stansberry, Poag

Voting against the motion: None

B. R. #272 - NORTHWESTERN OKLAHOMA STATE UNIVERSITY

Regent Garrett made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for Northwestern Oklahoma State University as presented by President Beran. (Attachment I, Pages 209-212)

Voting for the motion: Regents Garrett, Gordon, Howard, Hibler, Thompson, Ryerson, Holloway, Stansberry, Poag

Voting against the motion: None

Regent Hibler stated that the Daily Oklahoman reported that Dr. Wayne McMillin, an associate professor of psychology at Northwestern, has been

invited to participate this July in the Oxford Round Table at England’s famed Oxford University. The Round Table, first convened in 1989, provides a forum for the study and consideration of current issues facing state and national education systems.

President Beran expressed his appreciation to Regent Ryerson for attending commencement at Northwestern Oklahoma State University.

VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)

C. R. #273 - EAST CENTRAL UNIVERSITY

Regent Thompson, made the motion, seconded by Regent Ryerson, for approval of the President’s Recommendations for East Central University as presented by President Cole. (Attachment J, Pages 213-214)

Voting for the motion: Regents Thompson, Ryerson, Howard, Hibler, Gordon, Holloway, Stansberry, Garrett, Poag

Voting against the motion: None

D. R. #274 – UNIVERSITY OF CENTRAL OKLAHOMA

Regent Stansberry made the motion, seconded by Regent Howard, for approval of the President’s Recommendations for the University of Central Oklahoma as presented by President Webb.

(Attachment K, Pages 215-235)

Voting for the motion: Regents Stansberry, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Garrett, Poag

Voting against the motion: None

President Webb expressed his appreciation to Regents Poag and Stansberry for attending commencement at the University of Central Oklahoma.

E. R. #275 - SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

Regent Thompson made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for Southwestern Oklahoma State University as presented by President Hays. (Attachment L, Pages 236-243)

Voting for the motion: Regents Thompson, Gordon, Howard, Hibler, Ryerson, Holloway, Stansberry, Garrett, Poag

Voting against the motion: None

Regent Ryerson stated that the Daily Oklahoman reported that six of Oklahoma’s 100 Academic All-Staters are planning to attend Southwestern Oklahoma State University next fall.

VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)

E. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

Regent Thompson recognized the retirees for their length of service to Southwestern Oklahoma State University.

President Hays introduced Dr. Blake Sonobe and stated that effective July 1, 2005, Dr. Sonobe will be the Chief Academic and Student Services Officer/Provost at Southwestern.

F. R. #276 - SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

Regent Hibler made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for Southeastern Oklahoma State University as presented by President Johnson. (Attachment M, Pages 244-251)

Voting for the motion: Regents Hibler, Gordon, Howard, Thompson, Ryerson, Holloway, Stansberry, Garrett, Poag

Voting against the motion: None

President Johnson stated that the Board could not have done anything that was more meaningful or significant to Regent John Massey than naming the School of Business after him.

Regent Poag read a letter from Regent John Massey to the Board expressing his appreciation for honoring him by naming the SOSU School of Business the John Massey School of Business.

President Johnson expressed his appreciation to Regent and Nancy Stansberry for attending commencement at Southeastern Oklahoma State University.

IX. R. #277 - JOHN MASSEY RESOLUTION (Attachment N, Page 252)

Regent Ryerson made the motion, seconded by Regent Hibler, to ratify the John Massey resolution naming the Southeastern Oklahoma State University School of Business the “John Massey School of Business.”

Voting for the motion: Regents Ryerson, Hibler, Gordon, Howard, Thompson, Holloway, Stansberry, Garrett, Poag

Voting against the motion: None

X. PRESIDENTS’ COUNCIL REPORT – President Paul Beran

President Johnson reported on the meetings regarding the appropriation process and discussed the issue of a funding source for the Oklahoma Higher Learning Access Program (OHLAP).

XI. REGENTS’ COMMENTS AND ANNOUNCEMENTS

None

XII. NEW BUSINESS

None

XIII. R. #278 – ADJOURNMENT

Regent Garrett made the motion, seconded by Regent Hibler, to adjourn the meeting at 12:15 p.m.

Voting for the motion: Regents Garrett, Hibler, Gordon, Howard, Thompson, Ryerson, Holloway, Stansberry, Poag

Voting against the motion: None

Submitted by:

_______________________________ ________________________________

Stephen A. Poag Mark A. Stansberry

Board Chair Secretary

Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.

The next regular meeting of the Regional University System of Oklahoma is scheduled for 1:00 p.m., June 16, 2005 and 9:00 a.m., June 17, 2005, University of Central Oklahoma, Edmond, Oklahoma.

BOARD OF REGENTS

OF

REGULAR BOARD MEETING

May 20, 2005