MINUTES
Southeastern
TABLE
OF CONTENTS
Agenda of
Minutes of
Attachments to Minutes........................................................................................... 60-263
MINUTES
Southeastern
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents
of Oklahoma Colleges met in regular session at
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Board Chair Ryerson called the meeting to order. Roll call established the presence of a quorum with six Regents present.
Richard Ryerson, Chair, Position 6
Steve Poag, Vice Chair, Position 1
Belva Howard, Regent, Position 2
Jan Gordon, Regent, Position 4
Mickey Thompson, Regent, Position 5
Ann Holloway, Regent, Position 7
R. #167 – EXCUSE ABSENT REGENTS
Regent Howard
made the motion, seconded by Regent Holloway, to excuse Regents Marseda
Garrison, Position 3, Mark Stansberry, Position 7, and Sandy Garrett, Position
9.
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
R. #167
Voting for the motion:
Regents Howard, Holloway, Poag, Gordon, Thompson, Ryerson
Voting against
the motion: None
GUESTS
Debbie Smarr, Assistant to the
President, Southeastern
University,
OTHERS PRESENT
University President
Glen Johnson, President,
Southeastern
Board Administrative Staff
Pat Shiflett, Administrative Secretary
III. R. #168 - EXECUTIVE SESSION
At 2:25 p.m.
Regent Thompson made the motion, seconded by Regent Poag, to go into Executive Session
pursuant to 25 O.S. § 307 (B)
(1), to discuss:
Pursuant to 25
O.S. §307 (B) (1),
conduct employment evaluation of the President of
Voting
for the motion: Regents Thompson,
Poag, Howard, Gordon, Holloway, Ryerson
Voting against the motion: None
Regent Garrison arrived at
IV. ANNOUNCEMENT TO RECONVENE IN PUBLIC
SESSION
The
Board reconvened in public session at
The
meeting recessed at
CONTINUED MEETING
V. CALL TO ORDER AND REGENTS’ ROLL CALL
Board Chair Ryerson called the meeting to order. Roll call established the presence of a quorum with seven Regents present.
Richard Ryerson, Chair, Position 6
Steve Poag, Vice Chair, Position 1
Belva Howard, Regent, Position 2
Jan Gordon, Regent, Position 4
Mickey Thompson, Regent, Position 5
Mark Stansberry, Regent, Position 8
Sandy Garrett, Regent, Position 9
Regent Garrison
arrived at
GUESTS
Grady
Pennington,
Southeastern
Richard Ayers,
Director for University Advancement,
Jesse Snowden,
Vice President for Academic Affairs,
Ross Walkup,
Vice President for Business Services,
Sharon Berish,
Vice President for Student Services,
Jeff Hale,
Assistant Vice President for Academic Affairs,
Kathy Carrington, Director of Public Information and Special Events,
Southeastern
Alan Burton, Assistant Director of Public Information and Special Events,
Southeastern
V. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
GUESTS
Debbie Smarr,
Assistant to the President,
Starla Davis, Information Systems Technician, President’s Office, Southeastern
OTHERS PRESENT
University Presidents
John Hays, President, Southwestern
Larry Williams, President,
Northeastern
Glen Johnson, President,
Southeastern
Paul Beran, President, Northwestern
Bill Cole, President,
Roger Webb, President,
Board Administrative Staff
Pat Shiflett, Administrative Secretary
VI. MINUTES OF PREVIOUS MEETINGS
R.
#169 – MINUTES OF FEBRUARY 20 AND
Regent
Poag made the motion, seconded by Regent Gordon, to approve the minutes of the
Regular meeting of February 20, 2004 and the Special meeting of April 2-3,
2004.
Voting
for the motion: Regents Poag,
Gordon, Howard, Garrison, Thompson, Stansberry, Garrett, Ryerson
Voting against the motion: None
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS
A. ACADEMIC AFFAIRS
COMMITTEE REPORT – Chair Jan Gordon
(Attachment A, Pages 60-152)
Informational Items
1. Northwestern
Informational
Items
a. Program Modification to change requirements for Bachelor of
Science in Early Childhood Education.
b. Program Modification to change requirements for Bachelor of
Science in Special Education.
c. Program Modification to change requirements for Bachelor of
Science in Elementary Education.
2. Southwestern
Informational
Items
a. The National
League for Nursing Accrediting Commission continued accreditation of our
nursing program.
b. Program Modification Request to change
the name of the Administration Allied Health Services degree program.
c. Program Modification Request to delete
the Pre-Pharmacy BS degree program.
d. Program
Modification Request to make program and course requirement changes to the
Bachelor of Arts in Communication Arts degree program.
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. ACADEMIC
AFFAIRS COMMITTEE REPORT
3. Northeastern
Informational
Items
a. Program Modifications - Non-substantive
1) Chemistry (B.S.)
2) Music (B.A.)
3) Meetings and Destination Management (B.B.A.)
4) English (M.A.)
5) Early Childhood Education (M.Ed.)
b. Program Modifications - Substantive
1) Art (B.A.) and Art (B.A.Ed.)
2) Business Administration (B.B.A.)
3) Geography (B.A.)
4) Health & Physical Education (B.S.Ed.)
5) Family and Consumer Science (B.S.)
6) Industrial Operations Management (B.S.)
7) Mass Communication (B.A.)
8) Special Education (B.S.Ed.)
9) Industrial Management (M.S.)
10) Computer Science (B.S.)
11) Science Education (B.S.Ed)
c. Program
Modifications - Abeyance
1) Technology Education (B.S.Ed.)
2) Mass Communication Education (B.A.Ed.)
3) Special Education (M.Ed.)
4) Family and Consumer Science Education-Vocational (B.S.Ed.)
5) Telecommunications Management (B.B.A.)
d. Program
Modifications - Deleted
1) Music - Combined Instrumental/Vocal (B.A.Ed.)
2) Physics (B.S.)
VII. REPORT
OF BOARD COMMITTEE PROCEEDINGS
(Continued)
B. PERSONNEL COMMITTEE REPORT – Chair Mickey Thompson
(Attachment
B, Pages 153-155)
Southeastern
1. R. #170 - EARLY RETIREMENT
INCENTIVE AND UNIVERSITY PAID GROUP HEALTH AND LIFE BENEFITS FOR RUDY MANLEY
Regent Thompson made the
motion, seconded by Regent Stansberry, to approve the request for the early retirement
incentive with paid benefits for Mr. Rudy Manley and waive the Board of Regents
of Oklahoma Colleges retirement insurance program (RUSO Policy 5.4.3)
requirement of ten years continuous service immediately preceding retirement.
Voting
for the motion: Regents Thompson,
Stansberry, Poag, Howard, Garrison, Gordon, Garrett, Ryerson
Voting against the motion:
None
2. Request Approval to Continue
University Paid Group Health and Life Benefits for Ronald Faubion, Ellen Marcy,
and Richard Woolheater.
Approval
is requested to authorize continued university paid health and life insurance
benefits for retirees: Ronald Faubion, Ellen Marcy, and Richard
Woolheater. These individuals have
received the retirement insurance program benefits since retirement. This request is subject to a waiver of the
Regional University System of Oklahoma retirement insurance program (RUSO
Policy 5.4.3) requirement of ten years continuous service immediately
preceding retirement.
No action
was taken on this item.
The order of the agenda was changed to item VIII - Presidents’ Recommendations.
C. BUILDING COMMITTEE
REPORT – Chair Ann Holloway
(Attachment C, Pages 156-183)
This item follows item VIII. in the minutes.
VIII. PRESIDENTS’ RECOMMENDATIONS
A. R. #171 – SOUTHWESTERN
Regent
Thompson made the motion, seconded by Regent Garrison, for approval of the
President’s Recommendations for
Voting
for the motion: Regents Thompson,
Garrison, Poag, Howard, Gordon, Stansberry, Garrett, Ryerson
Voting
against the motion: None
B. R. #172 – NORTHEASTERN
Regent Gordon made the motion,
seconded by Regent Garrett, for approval of the President’s Recommendations for
(Attachment E, Pages 198-218)
Voting
for the motion: Regents Gordon,
Garrett, Thompson, Garrison, Poag, Howard, Stansberry, Ryerson
Voting
against the motion: None
C. R. #173 – SOUTHEASTERN
Regent
Gordon made the motion, seconded by Regent Stansberry, for approval of the
President’s Recommendations for
(Attachment F, Pages 219-229)
Voting
for the motion: Regents Gordon,
Stansberry, Thompson, Garrison, Poag, Howard, Garrett, Ryerson
Voting
against the motion: None
D. R. #174 – NORTHWESTERN
Regent Gordon made the motion,
seconded by Regent Garrison, for approval of the President’s Recommendations
for
(Attachment G, Pages 230-236)
VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)
D. R. #174
Voting
for the motion: Regents Gordon,
Garrison, Thompson, Poag, Howard, Stansberry, Garrett, Ryerson
Voting
against the motion: None
E. R. #175 -
Regent
Gordon made the motion, seconded by Regent Poag, for approval of the
President’s Recommendations for
Voting
for the motion: Regents Gordon,
Poag, Howard, Garrison, Thompson, Stansberry, Garrett, Ryerson
Voting
against the motion: None
F. R. #176 –
Regent
Stansberry made the motion, seconded by Regent Thompson, for approval of the
President’s Recommendations for the
(Attachment I, Pages 243-255)
Voting
for the motion: Regents Stansberry,
Thompson, Poag, Howard, Garrison, Gordon, Garrett, Ryerson
Voting
against the motion: None
The order of
the agenda resumed.
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS
C. BUILDING COMMITTEE
REPORT – Chair Ann Holloway
(Attachment C, Pages 156-183)
1. Southeastern
Regent Holloway made
the motion, seconded by Regent Thompson, to approve the following items
submitted by
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS
C. BUILDING COMMITTEE REPORT
1. Southeastern
a. R. #177 - STUDENT
UNION –PROJECT #6600440 CONSTRUCTION MANAGER
Select
a Construction Manager as outlined in the procedures established by the State
of Oklahoma - Department of Central Services - Construction and Properties
Division for Construction Management, (CM), on the Student Union Project, including
construction associated with the relocation of departments off the student
union site. Construction Management includes an “At-Risk” provision whereby the
construction entity, after providing construction management during the
pre-construction period, takes on the financial obligation to carry out
construction under a specified cost agreement. (Board approved project
b. R. #178 -
STUDENT UNION – PROJECT #6600440 TELECOMMUNICATION LINES
Bid and award a contract to relocate the telecommunication lines (fiber and copper) due to the construction of the new Student Union. Cost not to exceed $600,000. (Capital Improvements Fund 295 and Fund 700)
Voting
for the motion: Regents Holloway,
Thompson, Poag, Howard, Garrison, Gordon, Stansberry, Garrett, Ryerson
Voting against the motion:
None
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
2. Northeastern
a. Campus Master Plan
1) R. #179 - BROKEN
ARROW PHASE II
Project
# 4850057 – AGREEMENT FOR CAPITAL
IMPROVEMENTS
Regent Holloway made the motion, seconded by
Regent Howard, for approval of the Agreement for Capital Improvements by and
among the Tulsa County Industrial Authority, an Oklahoma public trust; and the
Board Regents of Oklahoma Colleges, acting for and on behalf of Northeastern
State University. This Agreement covers the administration of
Voting
for the motion: Regents Holloway,
Howard, Poag, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting against the motion:
None
2) R. #180 - INDOOR ATHLETIC
FACILITY- PROJECT #4850065 – NEW PROJECT
Regent Holloway made
the motion, seconded by Regent Howard, to approve the addition of the Indoor Athletic Facility to the Campus Master Plan and
authorization for the Foundation to build this facility on University property at an estimated cost of
$600,000.00.
The University has received an offer from an
anonymous donor for a donation of approximately $270,000.00, with the expressed
desire to provide an athletic practice facility for the University, which would
potentially house a practice field, weight room, computer/study room, official
dressing rooms, coach’s
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
2. Northeastern
a. Campus
Master Plan
2) R. #180
offices, conference and meeting rooms. A fund raising effort is being launched to
secure the balance needed for the project from other potential athletic donors. The donors will provide the funds to the
Foundation for the construction and upon completion the Foundation will donate
the building to the University.
Voting
for the motion: Regents Holloway,
Howard, Poag, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting against the motion:
None
b. Informational
Item
FOOTBALL STADIUM REPAIRS AND RENOVATION
PROJECT # 4850064
The elections held March 9, 2004 resulted in
a positive vote for the sales tax referendum, and as a result we are moving forward
with this project to bid and award contracts for the renovation of the stadium
areas and artificial turf through the Stadium Renovation Oversight
Committee. This is the $2,000,000 sales
tax initiative initially approved by the residents of the City of
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
3.
a. R. #181 – STUDENT HOUSING CONSTRUCTION-RENOVATION –
PROJECT #2300044 – PONTOTOC RESIDENCE HALL RENOVATION
Regent Holloway made the motion, seconded by
Regent Garrison, to approve change order #1, an increase in the amount of
$176,100, to provide labor, materials and equipment necessary to install a
fully operational water sprinkler system. (Revenue Bond Funds)
Voting
for the motion: Regents Holloway,
Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting
against the motion: None
b. R. #182 - STUDENT HOUSING CONSTRUCTION-RENOVATION -
NEW STUDENT HOUSING PROJECT #2300044 - FURNISHINGS
Regent Holloway made the motion, seconded by
Regent Thompson, to accept the low bid in the amount of $157,954.00, submitted by
Southwest Contract,
Southwest Contract--
OK
Correctional Industries--
University
Loft--
Voting
for the motion: Regents Holloway,
Thompson, Poag, Howard, Garrison, Gordon, Stansberry, Garrett, Ryerson
Voting
against the motion: None
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
3.
Regent Holloway made the motion, seconded by Regent
Stansberry, to approve the following item submitted by
c. R. #183 - FINE ARTS CENTER REVENUE BONDS PROJECT
#2300038
Five million dollars in
Revenue Bonds will be used as the "dollar for dollar" matching of the
private gift given by Ms. Hallie Brown Ford.
1) Authorize and approve
the issuance of the Regional University System of Oklahoma (East Central
University) Fine Arts Center Revenue Bonds, Series 2004, in the approximate
amount of $5,000,000 (the "Bonds") which will provide funds to
construct and equip (or reimburse East Central University for improvements
recently made and anticipated to be funded from the Series 2004 Bonds) a Fine
Arts Center on the Ada, Oklahoma campus of East Central University, to fund a
Debt Service Reserve Account, capitalize interest and to pay costs of issuance.
A Student Facility Fee will be used to pay the bond indebtedness.
2) Authorize and approve a Bond Resolution
dated as of this date, authorizing the form of the financing documents related
thereto, including, but not limited to, a Bond Resolution, Bond Purchase
Agreement, Official Statement, and Trust Agreement authorizing the officers of
the Board of Regents to execute and deliver all necessary documents
and authorizing the execution of the form of the herein described documents.
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
3.
c. R.
#183
3) Approve and authorize the award of the sale of
the Bonds on a negotiated basis by the Regional University System of Oklahoma,
based upon the final determination of the financing team and as approved by the
State Bond Advisor and as determined to be in the best financial interest of
East Central University and authorizing the officers of East Central
University to do all things necessary
to consummate the transaction contemplated herein including, but not limited
to,
execution and delivery of any and all
financing and closing documents; and
4) Authorize the officers of
Voting
for the motion: Regents Holloway,
Stansberry, Poag, Howard, Garrison, Gordon, Thompson, Garrett, Ryerson
Voting
against the motion: None
d. R. #184 -
Regent Holloway made the motion, seconded by Regent
Garrison, to approve the following item submitted by
Under federal guidelines, a reimbursement
allocation is a designated use of bond proceeds to pay an expenditure which was
previously paid from sources other than revenue bond proceeds. Section 1.150-2
of the Internal Revenue Code says certain original
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
3.
d. R. #184
expenditures related to capital projects may
be reimbursed from bond proceeds if the governing board declares the intent to
do so in a formal Board action. This item will serve as the formal action to
allow reimbursement of Auxiliary funds expended on the design phase of the
Voting
for the motion: Regents Holloway,
Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting against the motion:
None
e. R. #185 - WOMEN'S ATHLETIC FACILITY - PROJECT #2300046
– CONSTRUCTION MANAGEMENT CONTRACT
Regent Holloway made the
motion, seconded by Regent Howard, for approval to award a construction
management contract to build this building.
The bids have been rejected for the construction of a Women's Facility.
The scope of the project is being revised and a new bid date will be set. (Board approved project
Voting
for the motion: Regents Holloway,
Howard, Poag, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting
against the motion: None
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
4. Southwestern
Regent
Holloway made the motion, seconded by Regent Poag, to approve the following
change orders submitted by
a. Change Orders
1) R. #186 -
Change Order #4 – increase in the amount of $17,055 to add windows for the second story of the west wing. (Student Facility Fee)
2) R. #187 -
Change Order #5 – increase in the amount of $6,284 to add automatic bleed and feed equipment for cooler. (Student Facility Fee)
3) R. #188 -
Change Order #6 – increase in the amount of $1,814 for mechanical adjustments for tower relocation. (Student Facility Fee)
4) R. #189 -
Change Order #7 – decrease in the amount of $9,086 for modification of the Chilled water pump configuration. (Student Facility Fee)
Voting
for the motion: Regents Holloway,
Poag, Howard, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting
against the motion: None
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
4. Southwestern
b. R.
#190 – OIL AND GAS LEASE – SAYRE CAMPUS
Regent Holloway
made the motion, seconded by Regent Garrison, to approve the oil and gas lease for
the Sayre Campus and to amend the lease to include a statement that no drilling
will be done on the campus. The offer is
$502 per acre for three years with a 3/16ths royalty for the 18.88752 acre
track.
Voting
for the motion: Regents Holloway,
Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting
against the motion: None
5.
a. R.
#191 - HEALTH AND SAFETY PROJECT
PROJECT #1200060
Regent Holloway made the motion, seconded by
Regent Garrison, for approval to fund, design, bid and award contract to the
lowest responsible bidder for the construction of a 600 square foot addition to
the Art Building for the relocation of ceramics glazing materials. The project cost is $40,000. (E&G Funds)
Voting
for the motion: Regents Holloway,
Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting
against the motion: None
Regent Holloway made the
motion, seconded by Regent Howard, to approve the following items submitted by
the
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
5.
b. R. #192 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING
PROJECT # 1200013
Fund, design, bid and award contract to the
lowest responsible bidder for initial elements of a coordinated campus exterior
directional signage program. The project
cost is $50,000. (E&G
Funds)
c. R. #193 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING
PROJECT #1200013
Fund, design, bid and award contracts to the lowest responsible bidders for exterior site improvement elements at Second Street, Broncho Lake, Student Plaza and other locations on campus. The project cost is $175,000. (E&G Funds)
Voting
for the motion: Regents Holloway,
Howard, Poag, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting
against the motion: None
d. R. #194 - MINOR REPAIRS AND DEFERRED MAINTENANCE
PROJECT #1200027
Regent Holloway made the motion, seconded by
Regent Garrison, for approval of the Final Completion of the Tuckpointing &
Waterproofing Repair Liberal Arts Building, Thatcher Hall and Wantland Hall
Project contract with Mid-Continental Restoration, Inc. as completed on March
3, 2004. The total cost of the contract
is $84,621. (Board approved project
Voting
for the motion: Regents Holloway,
Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting
against the motion: None
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
5.
e. R. #195 - SELMAN LIVING LABORATORY IMPROVEMENT PROJECT
Regent Holloway made the motion, seconded by
Regent Garrison, to approve the College of Mathematics and Science to purchase
and install one modular building including a water well and septic system at
the Selman Living Laboratory site located near Freedom, Oklahoma. The cost of this project will be $50,000. The project will be added to the Campus
Master Plan. (National Science Foundation Grant)
Also included in this project, accessible
restroom facilities will be added to two existing small modular buildings
located at the site. The total cost of the
project will be $14,000. (Private
Funds)
Voting
for the motion: Regents Holloway,
Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting
against the motion: None
f. R. #196 - PARKING, SIDEWALKS,
LIGHTING AND LANDSCAPING PROJECT #1200013 - S9, FS9, AND FS5 PARKING LOTS
Regent Holloway made the motion,
seconded by Regent Howard, for approval to award a contract to Connelly Paving,
Inc.
Voting
for the motion: Regents Holloway,
Howard, Poag, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting
against the motion: None
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
5.
g. SPORTS STADIUM COMPLEX IMPROVEMENTS
PROJECT #1200032
1. Ratify prior Board action authorizing and approving the issuance
of the Regional University System of Oklahoma (University of Central Oklahoma
Stadium Project) Revenue Bonds, Series 2004, in the approximate amount of
$13,000,000 (the “Bonds”) the proceeds of which will be used for the purpose of
constructing, renovating and equipping (or reimbursing the University for
improvements recently made and anticipated to be funded from the Series 2004
Bonds) a Stadium on the University’s campus located in Edmond, Oklahoma, fund a
debt service reserve or purchase a surety bond policy, to provide for municipal
bond insurance and for paying certain costs of issuance (the “Project”).
2. Authorize and approve a Bond Resolution dated as of this
date; authorizing the form of the Bond Resolution and other financing
documents, including but not limited to the Bond Resolution, Bond Purchase
Agreement, Preliminary Official Statement, Official Statement, General
Certificate, Closing Certificate, Investment Letter and Trust Agreement to be
completed subject to final approval of General Counsel and Bond Counsel and
executed by the officers of the Board of Regents
of Oklahoma Colleges; authorizing all things necessary to consummate the
transaction contemplated herein, including, but not limited to execution and
delivery by the officers of the Regional University System of Oklahoma of any
and all financing and closing documents.
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
5.
g. SPORTS STADIUM COMPLEX IMPROVEMENTS
PROJECT #1200032
3. Approve and authorize the award of the sale of the Bonds
on a negotiated basis by the Regional University System of Oklahoma and the
execution of a related Bond Purchase Agreement, based upon the final
determination of the financing team and as approved by the State Bond Advisor
and as determined to be in the best financial interest of the University of
Central Oklahoma to do all things necessary to consummate the transaction
contemplated herein including, but not limited to, execution and delivery of
any and all financing and closing documents.
4. Authorize the officers of the Board of Regents of
Oklahoma Colleges to execute and deliver any and all financing documents and
related closing documents and to consummate the transaction as required by Bond
Counsel and approved by General Counsel.
5. Authorize the officers of the
No action
was taken on this item.
The order of the agenda resumed.
VIII. PRESIDENTS’ RECOMMENDATIONS
This item follows item VII-B in the minutes.
The Board Chair declared a break
at
IX. SOUTHEASTERN
Mr. Richard Ayers, Director for University Advancement, presented the
Southeastern Oklahoma State University Foundation report.
· Assets totaled $10,173,173.34.
· Allocations of 17.17% in equities, 26.74% in mutual funds, 4.51% in bonds and fixed income, 5.90% in U.S. government securities, and 45.68% in other assets.
· Awarded $207,874.00 in scholarships.
· Gifts-In-Kind totaling $82,220.46.
· Staff/Faculty Campaign generated a cumulative total of $184,458.67 over the past five years.
· Presidential Partners Program with fifty-nine members contributing $1,000 annually and raising more than $150,000.00 since its inception.
·
Massey Endowed Chair, number six, to the
Dr. Grady Pennington, State Director, presented the Oklahoma Small Business Development Center (OSBDC) report.
·
Provided business tax training for the Internal
Revenue Service for the state of
·
Initiated new program in cooperation with the
·
Hosted a National Procurement Government
Conference with a total of 189 attendees representing 16 states,
·
Opened a satellite office in the Capitol Hill
area of
·
Initiating a series of training events with 7
communities in central and southeast
· Generated in excess of $5 million from financial institutions in small business loans.
X. PRESIDENTS’ COUNCIL REPORT – President John Hays
No report.
Board Chair Ryerson requested that the universities add the following items to their quarterly out-of-state travel reports:
· Explanation of fund codes (type of funds) at the end of the travel report.
· Add a column after departure date indicating the number of days in travel status.
XI. NEW BUSINESS
R. #197 –
Regent Garrison made the motion,
seconded by Regent Stansberry for approval to negotiate the acquisition of the
Voting
for the motion: Regents Garrison,
Stansberry, Poag, Howard, Gordon, Thompson, Holloway, Garrett, Ryerson
Voting against the motion: None
XII. EXECUTIVE
DIRECTOR’S REPORT
A. Status Report on Administrative Office
Sheridan McCaffree, Interim Executive Director, reported to the Board on the following items:
XII. EXECUTIVE
DIRECTOR’S REPORT (Continued)
A. Status Report on Administrative Office
· Problems continue with the CORE People Soft system - we have not been able to reconcile the administrative office end of the month reports to the Office of State Finance figures since December 2003. Purchase orders continue to be a problem and officials at the Office of State Finance have been made aware of the problems.
· Subsequent to the last Board meeting a temporary lawyer, Mindy Blackman, has been employed and she is working out very well.
· The Auditing Department has completed 9 audits, 14 audits are in progress and there are 7 audits remaining to be completed for the FY2004. The Director of Internal Auditing is developing the audit plan for FY 2005.
·
The following information was provided at the
Higher Education Alumni Council of Oklahoma (HEACO) Legislative breakfast on
B. Out-of-State Travel Reports (Attachment J, Pages 256-263)
XIII. REGENTS’ COMMENTS
Vice Chair
Poag stated that the Board retreat is scheduled for
XIV. R. #198 - EXECUTIVE SESSION
At 11:10 a.m. Regent Thompson
made the motion, seconded by Regent Stansberry, to go into Executive Session
pursuant to 25 O.S. §
307 (B) (1), to discuss:
XIV. R. #198
Hiring of the Executive Director for the
Regional University System of Oklahoma and conduct an interview with
candidate G for the position of
Executive Director.
Voting
for the motion: Regents Thompson,
Stansberry, Poag, Howard, Garrison, Gordon, Holloway, Garrett, Ryerson
Voting against the motion: None
XV. ANNOUNCEMENT
TO RECONVENE IN PUBLIC SESSION
The
Board reconvened in public session at
R. #199 - EXECUTIVE SESSION
At 1:05 p.m.
Regent Thompson made the motion, seconded by Regent Poag, to go into Executive
Session pursuant to 25 O.S. §
307 (B) (1), to discuss:
Hiring of the Executive Director for the
Board of Regents of
Voting
for the motion: Regents Thompson,
Poag, Howard, Garrison, Gordon, Holloway, Stansberry, Garrett, Ryerson
Voting against
the motion: None
ANNOUNCEMENT TO RECONVENE IN
PUBLIC SESSION
The
Board reconvened in public session at
R. # 200 – EXECUTIVE DIRECTOR ‘S POSITION
Regent
Holloway made the motion, seconded by Regent Stansberry, to offer the position
of Executive Director to Anthony Hutchison.
Voting
for the motion: Regents Holloway,
Stansberry, Poag, Garrison, Ryerson
Voting against the motion: Regents Howard, Gordon, Thompson, Garrett
R. #201 – EXECUTIVE SESSION
At 4:55 p.m. Regent Howard made
the motion, seconded by Regent Garrett, to go into Executive Session pursuant
to 25 O.S. § 307 (B)
(1), to discuss:
Hiring of the Executive Director for the Board of Regents of Oklahoma
Colleges.
Voting
for the motion: Regents Howard,
Garrett, Poag, Garrison, Gordon, Thompson, Holloway, Stansberry, Ryerson
Voting against the motion: None
ANNOUNCEMENT
TO RECONVENE IN PUBLIC SESSION
The
Board reconvened in public session at
R. #202 – STIPEND FOR INTERIM EXECUTIVE DIRECTOR
Regent
Holloway made the motion, seconded by Regent Garrison, to give
Voting
for the motion: Regents Holloway,
Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting against the motion: None
The Board offered the position of Executive Director to Anthony Hutchison and Mr. Hutchison accepted the position pending the discussion of the salary.
R. #203 – EXECUTIVE SESSION
At 5:20 p.m. Regent Gordon made
the motion, seconded by Regent Howard to go into Executive Session pursuant to
25 O.S. § 307 (B) (1),
to discuss:
Hiring of the Executive Director for the Board of Regents of Oklahoma
Colleges.
ANNOUNCEMENT TO RECONVENE IN
PUBLIC SESSION
The
Board reconvened in public session at
The Board offered the position of Executive Director to Anthony Hutchison at a salary of $87,000.00 plus benefits. Mr. Hutchison declined the offer. The Board expressed their appreciation to Mr. Hutchison for his time and patience during the interview process.
R. #204 – EXECUTIVE DIRECTOR’S POSITION
Regent
Garrison made the motion, seconded by Regent Howard, to employ Sheridan McCaffree
as the Executive Director for the Regional University System of Oklahoma,
effective April 26, 2004, for an annual salary of $87,000.00 plus benefits, to
serve at the will of the Board.
Voting
for the motion: Regents Garrison,
Howard, Poag, Gordon, Thompson, Holloway, Stansberry, Garrett, Ryerson
Voting against the motion: None
Ms. McCaffree accepted the offer.
XVI. R.
#205 - ADJOURNMENT
Regent
Gordon made the motion, seconded by Regent Garrett, to adjourn the meeting at
Voting
for the motion: Regents Gordon,
Garrett, Poag, Howard, Garrison, Thompson, Holloway, Stansberry, Ryerson
Voting
against the motion: None
Submitted by:
_______________________________ ________________________________
Richard
Board Chair Secretary
Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.
The
next regular meeting of the Regional University System of Oklahoma is scheduled
for